Purchase Executive (For Renaissance Dhaka Gulshan Hotel RDGH) - Job ID : 1397646

Renaissance Dhaka Gulshan Hotel RDGH is looking for Purchase ExecutiveKey PointsThe job involves organizing documents, maintaining safety knowledge, adhering to food safety policies, maintaining records, conducting inventory audits, troubleshooting vendor delivery issues, tracking received inventory, and managing deliveries. It also involves monitoring PAR levels, resolving issues, and refusing acceptance of damaged or incorrect items. Job Description / ResponsibilityGeneral Procurement Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary.  Lock and unlock secure merchandise storage areas.  Reconcile shipping invoices and receiving reports to ensure count accuracy.

 Order packaging, raw materials, and supplies as needed.  Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.  Verify and track received inventory and complete inventory reports and logs.  Oversee return process by verifying counts, shipping addresses, labels, etc.  Check in merchandise, report bad pallets, print and place slot labels, and check current inventory levels.  Conduct inventory audits to determine inventory levels and needs.  Notify manager/supervisor of low stock levels in a timely manner.  Receive and stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department.

 Troubleshoot vendor delivery issues. FinanceMaintain clear and organized records to ensure all reports and invoices are filed and stored properly. Calculate figures for food inventories, orders, and costs. General Food - Stocking/ReceivingMaintain up-to-date knowledge of company safety programs within assigned area of responsibility (e. g. , food, retail), as well as all local, state, and federal regulations. Monitor PAR levels for all food items to ensure proper levels. Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots.

Refuse acceptance of damaged, unacceptable, or incorrect items, track refusal of items, and communicate to appropriate management. Check weights of all items as compared to order and billing. Complete and maintain required departmental paperwork, such as throwaway record sheets, invoices, and assignment notices. Adhere to food safety and handling policies and procedures, such as First In-First Out (FIFO) and Cold Chain compliance, across all food-related departments or areas. Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality and freshness. Complete and maintain up-to-date logs for food products.

Receive deliveries, store perishables properly, and rotate stock. Maintain the sanitation standards of the food storeroom and walk-ins. Office - Stocking/ReceivingOrganize and maintain filing systems. Print, organize, and separate various necessary documents, summarize relevant information, and distribute information to appropriate employees. Guest RelationsAssist other employees to ensure proper coverage and prompt guest service. CommunicationTalk with and listen to other employees to effectively exchange information. Provide assistance to coworkers, ensuring they understand their tasks. Speak to guests and co-workers using clear, appropriate and professional language.

Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property. Prepare and review written documents (e. g. , daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness. Assists ManagementCoordinate tasks and work with other departments to ensure that the department runs efficiently. Ensure employee compliance with company standards and policies and external regulations (e. g. , safety, OSHA, department-specific procedures such as food standards).

Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job. Serve as a departmental role model or mentor by working alongside employees to perform technical or functional job duties. Assist management to ensure that hourly employees have the necessary resources to effectively perform their jobs (e. g. , supplies, equipment, and inventory). Assign and ensure work tasks are completed on time and that they meet appropriate quality standards.

Assist management in establishing and communicating goals, performance expectations, timetables and deadlines for shift or departmental operations to hourly employees and ensure that they are understood. Collaborate with management to develop and carry-out ideas and procedures and set goals to continuously improve department performance around guest and employee satisfaction scores. Listen to hourly employees' suggestions for improving how work is done and how guests are served, gaining management support as needed to act upon suggestions. Educational RequirementsBachelor of Business Administration (BBA) in FinanceSkills Required:

Purchase and ProcurementExperience RequirementsAt least 2 year(s)The applicants should have experience in the following business area(s): Hotel