Board Secretarial Services (Government Entity)

Responsibilities:Documenting the Board meetings and preparing their minutes, which shall include the discussions and deliberations that took place during these meetings, and place of these meeting as well as times and dates of their start and end. Registering the Board resolutions and voting results and keeping them in a special and organized record, including the names of attendees and any expressed reservations (if any). These minutes shall be signed by all attending members.Keeping all reports submitted to the Board and those prepared thereby.Providing Board members with the Board meeting agenda of the meeting and the related papers, documents, and information and any additional information related to subjects contained in clauses of the agenda requested by any Board member.Making sure that Board members comply with actions approved by the Board.Notifying Board members of the Board meetings dates well in advance of the meeting date.Submitting draft of the minutes to Board members to express their opinion thereon before signing it.Making sure that the Board members, completely and immediately, receive a photocopy of the minutes of the Board meetings, information and documents related to the Company.Informing the Company executive administration about resolutions of the Board and its committees and reporting on their implementation and application.Supporting the Board evaluation process.Coordinating between Board members, executive and Board committees.Regulating the disclosure record of the Board and the Executive Administration in accordance with provisions stipulated in this guide and the applicable legislation and providing assistance and advice to Board members.