Purchase Officer

The Purchase Officer is responsible for sourcing, negotiating, and procuring goods and services required by the company in a timely and cost-effective manner. The role ensures compliance with internal purchasing policies and maintains accurate records to support operational needs. Roles and ResponsibilitiesNegotiate with vendors and get three quotations to obtain the best discounted rates and qualitative services and products. Applying for Dubai Airports, Sharjah Airport, Abu Dhabi Airport and JAFZA passes for all our drivers and rental agents as and when required.

Receive all requests for stationery, printing and uniform from all departments / locations and provide them in time to ensure smooth running of business. Issuing LPOs for BRAC vehicles, fuel, stickers, and vehicles cleaning materials, outsource vehicles and maintenance works. Issuing all types of letters related to administration. Receive invoices from all suppliers and forward them to the finance department at very month end. Support Sales team to achieve their targets in time in terms of ordering vehicles for lease customer. Maintain records for all locations tenancy contracts and renew before expiry.

Apply for wastewater permit every quarterly as per Dubai Municipality. Renew all maintenance contracts – Wastewater, Fire protection system, General waste etc. Communicate with ENOC and ADNOC for fuel cards applications, activation/reactivation, and cancellations to ensure smooth running of operations. Receive complaints from all locations/accommodation for a/c, electricity and plumber works to take appropriate actions. Maintain records for all trade licenses and follow up for renewals. Applying for Dubai Civil Defense certificates for petrol and diesel tanks. Handle accommodation – Sajja and ICAD Abu Dhabi and update record for new staff joining/ cancellations.

Ensure adherence & compliance to policies, procedures, ISO standards, Health & Safety requirements, ethical code of conduct & values. Key Accountabilities: Vendor Relations: Managing supplier relationships, negotiating prices, and ensuring timely delivery of goods. Budgeting: Assisting with budget planning and monitoring spending to ensure adherence to company financial goals. Documentation: Ensuring proper documentation for purchase orders, contracts, and invoices. Reporting: Preparing and submitting regular reports on purchases, inventory, and expenses to management. Continuously seek opportunities for personal and professional development. Cost Efficiency: Ensuring that all purchases are made within the allocated budget while maintaining quality and operational efficiency. Timely Procurement:

Ensuring that all required materials, supplies, and parts are procured on time to avoid disruptions in operations. Inventory Control: Maintaining accurate inventory records and ensuring proper stock levels for smooth operations. Supplier Management: Building strong relationships with suppliers, negotiating favorable terms, and ensuring high levels of service and reliability. Continuously seek opportunities for personal and professional development. Qualifications/RequirementsHigh school diploma or equivalent (associate or bachelor’s degree preferred)Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Strong written and verbal communication skills. Ability to handle confidential information with discretion.

Previous experience in administrative support, procurement, or inventory management, ideally in the rental, logistics, or automotive industry. 3 years of relevant administrative or office support experienceAbility to negotiate prices and terms with suppliers to ensure cost efficiency. High level of accuracy in managing purchase orders, invoices, and inventory. Please note only shortlisted candidates will be contacted. Thank you for your interest in joining us!