Business Operations & Administration Executive (Marketing)

Job Overview:The Business Operations & Administration Executive will support regional and unit teams with marketing initiatives, administrative tasks, and a wide range of sales support activities. This role requires close coordination with vendors and service providers, handling external payment processes, and providing pre-sales, sales, and post-sales support—including internal workflows, system operations, and documentation management. The ideal candidate is highly organized, detail-oriented, and capable of working independently in a fast-paced environment.Key Responsibilities:Handle the onsite setup and construction of exhibition booths and event venues, ensuring alignment with design specifications, high-quality execution, timely delivery, and a visually appealing and functional outcome.Coordinate with vendors and service providers to ensure timely delivery of materials and services, follow up on payment processes, and resolve any discrepancies.Manage business leads generated from marketing activities, maintain accurate documentation, and regularly update lead status.Manage the inventory of marketing materials, ensure clear records, and perform routine inventory checks.Support sales operations efficiently, including assisting with the review of agreements, MoUs, RFPs, order forms, and other relevant documents.Initiate and track workflows for new orders, renewals, cancellations, and monitor customer and vendor payment status.Ensure proper documentation for all orders, such as order forms, delivery notes, and other related files.Provide support for additional business operations and administrative tasks as needed.Additional InformationThis role may require occasional work outside regular business hours—including evenings and weekends—for events and exhibitions.Business travel within the MENA region may be required.QualificationsEducation: Bachelor’s degree or aboveSkills:Strong communication and interpersonal skillsProficiency in MS Office (Word, Excel, PowerPoint)Minimum 5 years of experience in operations, administrative support, or related functionsExperience in advertising, PR agencies, or the hospitality industry is an advantagePersonal Attributes:Strong service-oriented mindset, with a focus on supporting both internal and external stakeholdersHigh sense of ownership, self-motivation, and accountabilityExceptional attention to detail, with the ability to manage multiple priorities in a fast-paced environmentStrong problem-solving skills, able to work independently as well as effectively within a teamLanguage Proficiency:Excellent written and verbal EnglishProficiency in additional languages, such as Chinese, is an added advantage*** Candidates with less experience would be considered for junior positions. *** All personal data provided will be used for consideration of your job application only.Apply: https://careers.cmi.chinamobile.com/#/careers?channel=social&channelId=1001S310000000052STA&publishId=1001S31000000012OJ89&isApplicant=true