Cataloguer, Fine Art

Job TypeFull-timeDescriptionCompany CultureAt Freeman’s we believe that people are enriched and energized when they are surrounded with objects of significance and meaning. Freeman’s is one of the leading and fastest growing fine art auction houses in the U.S. Our values are evident in how we approach the marketplace, providing unmatched service, a focus on excellence, and holding the utmost respect for our clients and the items we steward. As a globally recognized brand, we conduct over 100 auctions each year for everything from contemporary paintings and fine jewelry to French furniture and rare books. With six salerooms in Chicago, Cincinnati, Denver, New York, Palm Beach, and Philadelphia, we stay locally relevant while passionately catering to our global sellers and buyers.Position SummaryThe Cataloguer assists the Specialists in research and maintaining classification and labeling of all property in-house according to departmental cataloging standards. The Cataloguer coordinates authentication and acts as a liaison with colleagues and client contacts. Passionately supports the Freeman’s brand in daily interactions with clients and team members. Follows the five principles of the client interaction guidelines in all communication.Key ResponsibilitiesMaintain departmental cataloging standards. Maintain a reference library and request reference acquisition when needed with Specialists. Oversee proper entry of all Cataloguing for sales including but not limited to categorization, dating, provenance, Use of Name, measurements, condition report, etc. Oversee catalogue edits with Specialists. Coordinate with regional offices and TEPC, regarding incoming property and any required additional information, authentication, or restoration. Perform initial inspection and condition report of property on-site as it arrives in-house. Communicate any recommended adjustments to auction estimates, cataloging and condition with internal client representative or client. Provide cataloging to Head of Sale for approval and communicate with Department Coordinator and TEPC Associate once it is ready to be sent out with receipt. Foster relationships with experts, art advisors, institutions, and authenticating bodies to ensure timely authentication as needed. Maintain database of experts, schedules and fee structures. Coordinate authentication of property, including shipment, fees, and, when needed and with the assistance of Specialists. Communicate with appropriate colleagues regarding the timeline of authentication and suggested sale date. Perform research for Specialists, providing reference citations for catalogue when needed. Write essays for the catalogue on individual lots, artists, collections, or collectors, as appropriate. Respond to online inquiries with Specialists’ oversight. Attend client appointments with the supervision of Specialists and assists in generating listings and appraisals. Meet with in-house appointments and walk-ins. Assist Specialists with creating proposals. Given the global nature of our business, we may work outside normal business hours or across departments (e.g., with Accounting or Operations) to assist clients with particular needs. Oversee the timely re-slating of unsold property. Ensure the estimates for re-offered property and cancelled sales are adjusted accordingly and communicate adjustment with appropriate colleagues. Performs other duties as assigned. Education & ExperienceBachelor's degree in art or design, or related field preferred. Minimum of 3-5 years’ administrative or customer service work experience, especially in the arts or design field. SkillsExceptional organizational, communication, and interpersonal skills.Strong client service orientation with professionalism and discretion.Detail-oriented with excellent follow-up, multitasking, and time management abilities.Proficient in Microsoft Office applications (e.g., Word and Excel).Able to thrive in fast-paced environments, work under pressure, and meet strict deadlines.Highly motivated and eager to contribute to a dynamic team.Physical NeedsPerform light physical tasks, including lifting and moving items such as boxes, files, and other materials up to 20 pounds, unless otherwise specified.Operate standard office equipment proficiently, including phones, computers, copiers, and other commonly used devices or software applications.Communicate clearly and effectively, both verbally and in writing, with internal teams and external contacts; sufficient hearing is required for routine interactions.Understand and accurately process written materials and documentation.Work efficiently in a traditional office environment, including extended periods of sitting, with the flexibility to adapt to various work settings as needed.ValuesExcellence: Setting the standard in auction and appraisal services through expertise and meticulous attention to detail.Integrity: Upholding honesty and transparency in all interactions with clients, partners, and colleagues.Judgment: Incorporating experience, empathy, and integrity to always deliver client centric decisions and actions that uphold our brand.Collaboration: Working together with our team and clients to achieve shared goals and exceed expectations.Responsiveness: Delivering timely and tailored solutions to meet the unique needs of every client.What We Offer401(k) Retirement Savings Plan with Company Match.Comprehensive Health Coverage – Choose from Medical, Prescription Drug, Vision & Dental Plans (PPO & HDHP options available).Generous Paid Time Off.11 Paid Holidays – Enjoy 11 company-paid holidays throughout the year.Extended Holiday Office Closure.Up to 12 Weeks of Fully Paid Parental Leave.Company-Paid Short Term Disability Insurance.Company-Paid Group Life Insurance.Employee Assistance Program (EAP).Flexible Spending Account (FSA).Salary DescriptionUp to $60,000/year