Library Manager

WelcomeLibrary ManagerFiling Deadline: September 1, 2025Interview Dates: Week of September 15th, 2025Finalist Interview Dates: Week of September 22nd, 2025View the full recruitment brochure here: BROCHURE (Download PDF reader)Competitive WagesCover Letter and Resume Required4% COLA increase effective July 1, 2026Situated 12 miles from the majestic foothill mountains, the beautiful City of San Marino, California, with a population of approximately 13,000 is located northeast of Los Angeles in the San Gabriel Valley. Incorporated in 1913, San Marino is primarily a residential community known for expansive properties surrounded by beautiful gardens, wide streets, well-maintained parkways, and top-performing schools. A city of 3.

75 square miles, the City is home to numerous recreational and cultural opportunities that complement all interests. Residents and visitors enjoy hiking in the foothill mountains, exhibits at The Huntington Library, Art Museum, and Botanical Gardens, historical culture and art galleries at the Old Mill (El Molino Viejo), and recreational activities at the historic Lacy Park. Other recreational activities include shopping and dining in the delightful business districts along Mission Street and Huntington Drive.

With a focus on resident services and community engagement, the City of San Marino is recognized for its police and fire services, library, parks and community amenities, and planning and zoning that maintain the community’s high-quality residential character. The City’s appeal as a small community, its attention to residents, and being ranked as the 12th safest city in California makes San Marino among the state’s best places to live. San Marino residents, including long-time homeowners and young families, are well-educated, successful, highly engaged with, and proud of, their City.

The City of San Marino is seeking a passionate, seasoned or up-and-coming library professional who will embrace the opportunity to lead and develop an innovative and committed team of librarians and support staff and has a proven track record of fostering effective working relationships with local partners, stakeholders and volunteer groups. Reporting directly to the Community Services Director, the Library Manager plays a key role in preparing and managing the library's budget, strategic planning and policy development, technology integration, collection development, representing the library in the community and with stakeholders, and ensuring compliance with legal, regulatory, and funding requirements.

The Library Manager assigns and supervises employees and volunteers engaged in library operations. In total, the Library Division has 5 full-time and 30 part-time employees, for a total of 16. 25 Full-Time Equivalent staff members that collaborate with the Community Services Director to support the Crowell Library's daily operations. General DescriptionThe Library Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the city.

The incumbent is responsible to direct, manage, supervise, and coordinate the activities and operations of the Crowell Public Library within the Community Services Department including public and support services and provide highly responsible and complex administrative support to the Community Services Director. DISTINGUISHING CHARACTERISTICSThe Library Manager functions under the administrative direction of the Community Services Director; and is responsible to assign and supervise employees and volunteers engaged in library activities.

This position has management responsibility and collaborates with the Community Services Director to manage, direct, and administer library services to include the direct and indirect supervision of professional, technical, and support personnel, including volunteers. Essential FunctionsThe duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

DutiesAssume management responsibility for assigned services and activities of the Crowell Public Library, including public and support services; manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs, and recommend and administer policies and procedures. Research and analyze the library and information needs of residents, now and in the future; develop and direct convenient, accessible, and cost-effective library services, programs, resources, and library facilities to meet the changing needs of the community.

Analyze, assess, and address community needs related to the library and recommend plans for modifying or extending library services, programs, and activities to meet community needs and lead the Library in adapting to new and emerging technologies. Research, analyze, and make recommendations for capital projects and facility operating needs that will meet residents’ expectations today, as well as anticipated future needs. Work with staff, the public, and the Library Board of Trustees to promote the mission, values, and vision of the library and to meet quality of life standards.

monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within department policy, appropriate service and staffing levels. Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems. Through managers, select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.

Support the development and administration of the Crowell Public Library's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments. Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate library services and materials with users, library staff, Library Board of Trustees, support groups, community groups and organizations, City staff, and community members.

Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards, solicit and respond to customer concerns, respond to and resolves difficult and sensitive citizen inquiries and complaints; follow-up with Library staff to ensure prompt resolution. Oversee collection development, to include the evaluation and selection of print and digital books media resources, Provide evaluation and recommendations related to technology infrastructure that supports daily operations, such as integrated library systems, applications, devices, and kiosks.

Provide responsible staff assistance to the Director of Community Services; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Library programs, policies, and procedures as appropriate; prepare and present staff reports and other necessary correspondence to the City Manager, City Council, and others. Serve as the liaison for the Crowell Public Library to other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.

Represent the Community Services Director in City and professional meetings and work closely with resident boards and commissions and public and private officials to provide technical assistance, directly or through team members; serve as staff liaison to San Marino Recreation Commission. Report to, serve as staff to, advise, and/or assist with the operation of a variety of boards, commissions, and committees including the Library Board of Trustees, the Friends of the Library groups, and the Library Foundation.

Attend and participate in professional group meetings; represent the library in professional organizations and regional networks; participate in activities that promote libraries and librarianship. Stay abreast of new trends and innovations in the field of library science; monitor developments related to library operations and technology; evaluate the impact of new developments and recommend improvements to existing programs and procedures. Participate in the planning, development, and oversight of library facilities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.

Assist with contract development and administration to include professional service agreements, agreements for the purchase of goods and memoranda of understanding. Create, train, and implement the Library Division’s safety, risk management and emergency plan. Attend City Council and other Board and Commission meetings. QualificationsKNOWLEDGE, SKILLS AND DEMANDSKnowledge OfOperational characteristics, services, and activities of modern library programs; principles and practices of library organization, system development, and service delivery. Advanced principles and practices of library science including collection development principles and strategies; cataloging and classifications systems.

Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments. Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics. Practices of government relations/public education including the use of social media; principles of effective public relations.

Principles of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations. Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. Social, political and environmental issues influencing program administration. Principles and practices of contract administration and evaluation; risk management requirements.

Supervisory principles and methods, including goal setting, training, teamwork, and problem solving. Skills And DemandsGuide and encourage others to accomplish a common goal. Work skillfully with politics, procedures, and protocols across organizational levels and boundaries. Address key factors that influence successful organizational change. Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told. Establish and maintain effective and cooperative working relationships with other libraries, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks.

Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public. Prepare clear and concise reports, correspondence, and other written materials; operate a computer and other typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation; use written and oral communication skills. Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.

Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public. Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. Draw meaning and conclusions from quantitative and qualitative data. Show interest and understand the needs, expectations, and circumstances of internal and external customers. Formally deliver clear, organized, and persuasive presentations to groups. Stay informed and share information with others, ensuring accuracy and reliability of information.

Maintain emotional stability and self-control under pressure, challenge, or adversity. Display honesty, adherence to principles, and personal accountability. Appreciate the benefits of varied backgrounds and cultures. Respond positively to change and modify behavior as the situation requires. Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities. Have sound collaborative decision-making, judgement and diplomacy skills. Show empathy towards the community and colleagues. Have service mentality, respect for and sincere desire to help others with diverse background and experiences. Have strong sense of integrity and commitment to ethical behavior and accountability.

Have courage to intervene and protect against unethical behavior. Work collaboratively with team members to create and support a positive customer service environment. Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. Education And ExperienceEducationA master's degree in library science from an American Library Association accredited college or university. ExperienceThree years of increasingly responsible professional librarian experience in a public library including three years of administrative and supervisory responsibility.

Licenses/CertificatesPossession of a valid California Class C driver's license with a satisfactory driving record, or the ability to get from point to point for training and meetings. PHYSICAL DEMANDS AND WORK ENVIRONMENTThe demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical DemandsEmployee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs. Work EnvironmentEmployee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirensFLSA ExemptThis information is available in an alternative format by request to (626) 300-0780. The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Supplemental InformationCover Letter and Resume RequiredIf you have any questions, please do not hesitate to call the Human Resources Department at (626) 300-0780 or via email at hr@sanmarinoca. gov. RETIREMENT – PERSCalPERS Tier 2 (Classic members hired after July 1, 2012) 2% @ 60; and new hires (those who join CalPERS on or after January 1, 2013) PEPRA membership 2% @ 62. The city does not participate in Social Security. VACATION AND SICK LEAVEVacation leave accrual is incremental ranging from 9.

5 to 17 hours per month depending on years of service. Sick leave accrual up to 10 hours per month and employees may cash out balances in excess of 160 hours at the rate of . 50 on the dollar based on their hourly rate of pay. ADMINISTRATIVE LEAVEEmployees may accrue up to 80 hours of administrate leave annually. HEALTH COVERAGEMedical provided through CalPERS which offers a selection of plans, Delta Dental (HMO or DPO), VSP vision, and other ancillary benefits. City monthly contributions up to $1,378. 08 (employee only), up to $2,692. 38 (employee + 1 dependent), and up to $3,517. 33 (employee + 2 or more dependents).

LIFE, SHORT-TERM AND LONG-TERM DISABILITY INSURANCEThe City provides a $50,000 basic life insurance plan and short-term and long-term disability coverage. 457b TAX-DEFERRED COMPENSATIONEligible for a dollar-for-dollar matching contribution to the City-sponsored deferred compensation program, up to a maximum City contribution of two hundred dollars ($200. 00) per month. SUPPLEMENTAL INSURANCE PROGRAMSThe City provides access to supplemental insurance programs currently administered through American Fidelity. EMPLOYEE ASSISTANCE PROGRAMEAP services designed to help manage life's challenges are available through Holman Professionally Group. HOLIDAYS 12 holidays per calendar year plus 1 floating holiday per calendar year. BEREAVEMENT LEAVE Up to 5 days for qualifying family members.

TUITION REIMBURSEMENT Maximum annual reimbursement is $2,500 per employee subject to available funds and the number of employees submitting for reimbursement. LONGEVITY PAYAfter 10 Yrs of Service, receives an additional 2% base salary. After 15 Yrs of Service, receives an additional 4% base salary. After 20 Yrs of Service, receives an additional 6% base salary. BILINGUAL PAYAdditional $100 per month for conversational verbal fluency in Cantonese, Taiwanese, Mandarin, and/or Spanish, subject to City Manager approval.

EDUCATION INCENTIVE PAYAdditional $200 per month for a bachelor's degree or $400 per month for a master's degree (or CPA license) from an accredited university in a related field that is not required by the classification. EDUCATION INCENTIVE PAYEligible after a minimum of 5 years of full-time employment with the City, shall be provided the following retiree medical contributions based on years of service with the City: 5-10 Yrs- $400 per month 11-20 Yrs- $600 per month 21 + Yrs- $800 per month. TECHNOLOGY LOAN PROGRAMUp to $2,400. (subject to available funds).