Clinic Administrator

Company DescriptionHeal Space is a multidisciplinary sports medicine clinic located in Toronto’s west end, dedicated to providing community-centered care for over 3.5 years. Our integrated team of experts, including sports medicine doctors, chiropractors, physiotherapists, RMTs, and osteopaths, collaborates under one roof to deliver personalized, outcome-driven care. Co-founded by Dr. Ricky Singh, a former team chiropractor for Athletics Canada’s Olympic Track & Field Team, and Dr. Kameron Bazmi, a Physiatrist and Sports Medicine Physician, Heal Space excels in treating a diverse range of patients, from Olympians to active individuals. Role DescriptionWe are seeking a part-time, on-site Clinic Administrator to join our growing team. This role is ideal for someone who enjoys creating an organized, welcoming environment and supporting both patients and practitioners. The Clinic Administrator will oversee daily operations and clinic upkeep, ensuring seamless patient scheduling, maintaining medical records. The role includes fostering exceptional customer service experiences, coordinating team training programs, and supporting overall clinic efficiency.Location: Toronto, ONCompensation: $20/hourSchedule: Thursdays & Saturdays, 9am to 5pm (2 days/week)Perk: Complimentary on-site gym access during off-hoursResponsibilities:Greet and assist patients with a friendly, professional demeanorManage patient scheduling, intake forms, and paymentsMaintain accurate medical and administrative recordsSupport clinic operations to ensure smooth day-to-day functionAssist with communication between practitioners and clientsContribute to the positive and collaborative culture of Heal SpaceQualifications:Strong skills in Customer Service and patient care coordinationExperience managing Medical Records and ensuring regulatory complianceExperience with scheduling or EMR systems (JaneApp or Accuro experience a plus)Familiarity with workflow optimization in a clinical medicine settingStrong organizational, communication, and problem-solving skillsPrevious experience in a healthcare, fitness, or wellness setting is an assetPost-secondary education in healthcare administration, kinesiology, or business (preferred but not required)Why Join Us? Supportive, team-oriented clinic cultureOpportunity to work alongside leading practitioners in sports medicineComplimentary use of our on-site gym during off-hoursA role that blends administrative skills with health and wellness passionTo Apply:Please submit your resume and a brief cover letter explaining why you’d be a great fit for Heal Space.