Clinical Trials Associate

Ellipses Pharma is a global drug development company headquartered in London, focused on accelerating the development of cancer treatments through an innovative drug development model that combines unbiased vetting to de-risk initial asset selection, the expertise of a Scientific Affairs Group, which comprises more than 300 leading oncologists and an uninterrupted funding flow to minimise the time it takes to advance lead products through clinical trials and reach patients.Reporting to the Director of Clinical Trial Delivery, the Clinical Trials Associate will support the Clinical Study Team in the efficient execution, oversight and conduct Phase I-II oncology trials.Key ResponsibilitiesAssist in the establishment and maintenance of all project documentation including all files, records and reports according to the scope of work and SOPsAssist with filing and periodic review/audit/archiving of clinical study documentation (e.g., Main Study Files (TMF, MPDF, ISFs, SharePoint etc),) for accuracy and completeness in accordance with the applicable GCP guidelinesAssist with the coordination and tracking of all information, communications, documents, materials and supplies for assigned projectsTake and record minutes, notes and actions at assigned meetings, distribute and follow up accordinglySupport the updating and maintenance of internal systems, databases, tracking tools, timelines and project plans with project specific informationSupport the preparation of presentation materials for meetings (internal/external) and project summary data. Support the coordination of project team and/or vendor meetings including logistics and materials requiredPrepare and distribute status, tracking and project finance reports, and assist the Clinical Project Manager with budget allocation and approval of invoicesCoordinate with other Ellipses staff to identify and consolidate support processes.To co-ordinate ordering/dispatch and tracking of trial materials as appropriateTo co-ordinate document translation, if requiredServe as primary backup contact for internal Clinical Study Team members and for external stakeholders/vendorsWill undertake project management activities as directed by the Clinical Project ManagerExperience, Skills & KnowledgeBSc in a scientific field, or previous relevant experience in a Healthcare settingMinimum of two years’ previous experience of working in Clinical Research or the Pharmaceutical Industry as a Clinical Trials Administrator or similar roleExperience in early phase Clinical Trials in Oncology would be preferredAbility to understand and present technical, scientific and medical informationA good understanding of the clinical trials process including the quality requirements, familiar with ICH GCP and appropriate regulationsPrior experience of TMF managementDemonstrated ability to build effective relationships with, vendors and colleaguesMicrosoft Office Skills - excellent proficiency in Word, Excel, PowerPoint and Outlook requiredPersonal AttributesExcellent interpersonal and communication skills, both written and verbalAn excellent grasp of numeracy and a keen eye for detailMust be highly organised with a methodical approach to workSelf-motivated taking personal pride in delivering on personal and corporate objectivesExperience working effectively in a team/matrix environment but also able to work independently and without supervisionPragmatic, solution focussed and willing/able to roll up sleeves in a fast-moving, small company environmentEllipses Pharma is an organisation that values the strength of collaboration, inclusive and quick decision making, knowledge sharing and a culture built on working together on site. As a small but growing company face to face interaction is highly valued. We recognise that a more hybrid approach is at times required and we do support some element of remote working where operationally appropriate to help employees with work life integration.By balancing in-person presence with occasional remote working, we ensure we remain agile while protecting the unique benefits that come from working side by side.