Employee Experience Coordinator

Job DetailsDescriptionJOB SUMMARYUnder the general supervision of the Human Resource Manager, the Employee Experience Coordinator supports initiatives that enhance employee engagement, wellness, recognition, total rewards and onboarding. This role helps foster a positive and inclusive workplace culture by managing recognition and wellness programs, organizing employee and community employee events, and coordinating the logistics for monthly new hire orientation. This position plays a key role in creating meaningful employee experiences that reinforce CHN’s culture, values, and commitment to being an employer of choice.ESSENTIAL FUNCTIONSEmployee Recognition & Total Rewards: Develops and manages employee recognition programs for birthdays, work anniversaries, and Employee of the Month, ensuring timely and meaningful acknowledgment of employee milestones. Collaborates with leadership to foster a culture of appreciation across all departments. Researches and recommends enhancements to employee benefits, recognition, and reward programs that support recruitment, engagement, and retention goals, aligning total rewards initiatives with organizational strategy and employee needs.Wellness Program Coordination: Plan and implement wellness initiatives such as fitness challenges, mental health awareness campaigns, and educational workshops. Works with the benefits administrator and clinical staff to determine key focus areas. Partner with vendors and internal stakeholders to deliver accessible and engaging resources. Evaluate participation and program impact and provide recommendations for continuous improvement.New Hire Orientation: Coordinate all logistics for monthly new hire orientation, including preparing materials, scheduling sessions, and collaborating with department representatives. Attend each orientation to ensure smooth experience and provide on-site support for new employees. Serve as a welcoming point of contact for new hires during their onboarding process.Engagement Events: Plans, coordinates, and executes employee engagement events and activities such as Hospital Week, summer celebrations, appreciation events, and other organizational gatherings that promote a positive and inclusive workplace culture. Responsibilities include managing logistics such as scheduling, communications, setup, materials, and vendor coordination to ensure events are well-organized and aligned with CHN’s mission and values. This role also gathers feedback and participation data to evaluate event and program effectiveness and identifies opportunities for continuous improvement.Employee Engagement and Survey Administration: Coordinates the administration of employee engagement initiatives, including the planning, communication, and distribution of various surveys. This includes conducting and analyzing organization-wide engagement surveys, as well as 30-, 60-, and 90-day new hire surveys to assess onboarding effectiveness and early employee experience. The role also manages exit interviews and other periodic or pulse surveys to gather feedback throughout the employee lifecycle. Data and feedback are compiled, analyzed, and summarized into reports and presentations for leadership review to identify trends, measure progress, and support action planning to enhance engagement, retention, and overall workplace culture.Department Support: Provide administrative support for HR initiatives, including maintaining employee records and responding to inquiries. Work collaboratively with the HR team to implement strategies that enhance the overall employee experience.Perform other related duties as assigned to support the mission and vision of Curry Health Network.SHARED VALUESService: We serve with compassion and understanding.Teamwork: We are one team – each one of us makes a difference.Curiosity: We promote learning.Integrity: We live by honesty, trust, and doing the right thing by our organizational values.MINIMUM JOB REQUIREMENTSEducation & ExperienceBachelor’s Degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred. PHR or SHRM – CP certification preferred.1-3 years of experience in HR, employee engagement, or a similar role required.Minimum one year of experience in coordinating organizational events (e.g., employee appreciation activities, Hospital Week, or staff celebrations) and implementing new employee programs or initiatives such as wellness or employee recognition programs.Healthcare experience preferredRequired Knowledge, Skills & AbilitiesA comprehensive understanding of employment law is required, including but not limited to: ADA, ADEA, EEO, EPA, ERISA, FLSA, FLMA, NLRA, OFLA, OSHA, Oregon workers’ compensation, Title VII of the Civil Rights Act, USERRA etc.Required to be proficient in Microsoft Office including Word, Excel, PowerPoint and Outlook.Strong analytical and problem-solving skills are required.Must be able to read, write and speak English fluently.Excellent written, verbal and interpersonal communication skills are required.Enjoy engaging with employees, organizing meaningful programs, and contribute to a positive workplace culture.Passion for creating a positive and inclusive workplace culture.Strong organizational and project management skills with the ability to multitask.Excellent communication and interpersonal skills to build relationships across all levels of the organization.PHYSICAL REQUIREMENTSPhysical DemandsOn-the-job Time Is Spent In The Following Physical Activities:None of the time: Taste or Smell, Push/Pull, Stoop, Kneel, Crouch or CrawlUp to 1/3 to 1/2 of the time: Stand, walk, Reach with hands and armsFrom 1/3 To 1/2 Of The Time:Up 2/3 of the time and more: Sit, Talk or Hear, Use of Hands/handle/feelThis job requires that weight be lifted, or force be exerted as follows:None of the time: 10+ pounds up to and more than 50 poundsUp to 1/3 of the time: up to 10 poundsFrom 1/3 To 1/2 Of The Time:Up to 2/3 of the time and more: This Job Has Special Vision Requirements As Follows:Close, distance, peripheral, color, depth perception and the ability to adjust focus.Work EnvironmentThis Job Requires Exposure To The Following Environmental Conditions:None of the time: Extreme heat/cold; risk of electrical shock, work with explosives ; risk of radiation; vibration, Wet/humid; fumes/airborne particles; toxic/caustic chemicals, Near moving mechanical parts; fumes/airborne particles; toxic/caustic chemicals, fumes/airborne particlesUp to 1/3 of the time: Outdoor Weather ConditionsFrom 1/3 To 1/2 Of The Time: The typical noise level for the work environment is: Very Quiet to Moderate noiseHearing requirements: Ability to hear instructions.This Job Requires The Following Repetitive Motion Actions:From 0-1 hours per day: Repetitive use of foot controlFrom 1-2 hours per day: Firm/Heavy GraspingFrom 3-4 hours per day: Simple/Light GraspingFrom 5-6 hours per day: Fine DexterityFrom 7+ hours per day: Repetitive use of hands