Event Coordinator

Big Picture Conferences is seeking a highly organized and ambitious Event Coordinator to join our team.The successful candidate will assist in the planning and delivery of exceptional events and conferences across Canada. This is a client and customer-facing role providing exceptional customer service to attendees, clients, and vendors. Please note: you MUST live in the GTA and this is an entry level position perfect for recent graduates.Key ResponsibilitiesManage Registration System: Oversee the event registration process, ensuring smooth operation and user- friendly experience.Website Maintenance: Regularly update and maintain event website pages with accurate and current information.General Inquiries Management: Handle general inquiries, including event-related questions, in a timely and professional manner.Customer Service: Provide excellent customer service to event attendees, partners, and vendors.Event Invitations: Assist in the preparation and distribution of event invitations.Coordination and Project Management: Support the management team with event coordination, communications, attendee management, and vendor/partner relations.Team Collaboration: Work collaboratively with the event team on assigned tasks and projects.General Administration: Perform general administrative duties related to accounting and other event logistics.Social media and graphic design: Manage social media posts and create graphic designs to promote events and engage with the audience.Video Editing: Manage and edit video reels for promotional content for social media, website, and other marketing assets.QualificationsBachelor’s degree or diploma preferably in Events or related field1-2 years administrative and events experienceExceptional organizational skills with a keen attention to detailStrong written and oral communication skills in English and with French being an assetAbility to work individually and collaboratively in a team-oriented environmentAbility to work on several projects concurrently and prioritize accordinglyFlexibility to adapt to changing event priorities and deadlinesFull proficiency in Microsoft Office Suite: Word, Excel, Power Point and OutlookProficiency in usage of Canva and Adobe AcrobatFlexible schedule, including evenings and/or weekends as required due to the nature of eventsMust be able to travel to downtown Toronto for events as neededWhat We OfferA remote work from home environment but must live/work in the GTAWork/ Life balance that prioritizes you the individual with flexible work hoursWho We AreBig Picture Conferences Inc. is a boutique event and conference management company located in Toronto, ON. We are dedicated to the production of annual conferences and networking events for the Canadian hospitality industry. BPC owns and operates a number of hotel investment conferences across Canada and handle a numerous other events and conferences for third party clients.