Executive Assistant - Panama Onsite

This is a hybrid position for candidates located in Panama City only. Employees are expected to attend the office three times per week. Our office is located in the Obarrio neighborhood.Insight Assurance is a global audit firm on a mission to transform how organizations achieve cybersecurity and compliance. Founded by former Big 4 (EY) professionals, we deliver next-generation audit services across SOC 2, ISO 27001, PCI DSS (QSA), HITRUST, CMMC (C3PAO), and FedRAMP (3PAO) frameworks.We’re not your traditional audit firm — we’re tech-enabled, leveraging compliance automation and advanced collaboration tools to make audits faster, smarter, and more impactful for our clients.Recognized on the Inc. 5000 and Fast 50 lists, Insight Assurance is one of the fastest-growing global audit firms, with 170+ professionals supporting nearly 2,000 clients across the Americas, EMEA, and APAC.Position PurposeProvide direct executive and administrative support to the General Manager of IAG S. de R.L., ensuring the operational efficiency of the office, proper organization of corporate activities, and effective management of documentation, administrative processes, and internal and external communications.Main Responsibilities Coordinate the General Manager’s schedule, meetings, travel, and commitments. Manage internal and external correspondence and communications on behalf of management. Prepare minutes, executive reports, presentations, and confidential documentation. Oversee the general operation of the office (services, supplies, maintenance, vendors). Support basic administrative and financial processes (quotations, payments, petty cash, reimbursements). Assist in the organization of corporate events, team meetings, and international visits. Maintain updated physical and digital records in accordance with document control policies. Coordinate basic human resources activities such as attendance, vacations, and internal requests. Act as a liaison between the General Management and other operational and corporate departments.Requirements Bachelor’s degree in Business Administration, Management, Accounting, or related fields. Minimum of 3 years of experience in similar executive or administrative assistant roles. Proficiency in office tools (Microsoft 365, Google Workspace, shared calendars). Excellent written and verbal communication skills in both Spanish and English. High level of organization, discretion, and ability to handle confidential information. Strong ability to prioritize tasks, work under pressure, and maintain attention to detail.Key Competencies Professionalism and strong work ethic. Effective communication and diplomatic demeanor. Proactivity and anticipation skills. Results-oriented and efficient. Flexibility and adaptability in dynamic environments.Benefits Legal benefits and additional perks. Opportunities for growth within an expanding international organization. Professional, collaborative, and innovative work environment.About IAG S. De R.L.IAG S. de R.L. is an international cybersecurity audit and assurance firm specializing in ISO, SOC 2, PCI, and technology management system certifications. We seek professionals committed to excellence, confidentiality, and continuous professional development.Privacy Notice CCPAInsight Assurance shares your personal data/information with Greenhouse recruiting because this is the tool we use for the recruitment process. Insight Assurance does not sell personal data/information under any circumstances. You may exercise your rights under personal data protection legislation by reaching out to us via: HR@insightassurance.com or submit a request via mail at 400 N Tampa St. 15th Floor Suite 122, Tampa, FL 33602Privacy Notice GDPRThis notice informs you about the categories of Personal Data/ Information and the Purpose and Scope of Processing Activities to be undertaken by Insight Assurance (we, us, our), under its job application and recruitment process.We resort to Greenhouse.com as the platform that supports our recruitment process, and therefore your Personal Data/ Information will be Processed on this tool (hosted, shared with, cross-referenced, accessed by our team); we have in place contractual terms and the commitment of Greenhouse.com that ensures the Security and Confidentiality plus Purpose limitation with regards to the Processing of your Personal Data.When you reply to one of your job postings, you voluntarily and freely submit your Personal Data to us; this, allied with the fact that the Processing by us (and over Greenhouse.com) of that Personal Data has the sole Purpose of validating your application and proceeding with the inherent scrutiny and decision, allows us to argue having Legitimate Interest as the applicable Legal Basis to undertake the Processing of your Personal Data under this scope.We are a U.S. based company, hence some or all Personal Data pertaining to you will be hosted in the U.S.The Categories Of Personal Data Under Processing Consist OfIdentificationContactEducation and ProfessionalInterview performanceEvaluationYou may exercise several Rights as determined under applicable Personal Data Protection legislation, in short:Right of Access – meaning getting information about the Personal Data under Processing by us, except for the information you already know;Right of Erasure – you may ask for us to erase all Personal Data pertaining to you under Processing; this may imply you being excluded from the recruitment process, for without information we cannot proceed with it;Right of Opposition or Restriction of Processing – you may ask us to stop some Processing or restrict the Processing of some Personal Data, this may imply you being excluded from the recruitment process, at our sole discretion also for without information we cannot proceed with it;Rectification – you can rectify your Personal Data at anytime