Executive Assistant

About CCSTCalifornia’s most pressing public policy issues require solutions that engage the State’s extraordinary research and innovation enterprise. CCST is a nonpartisan, nonprofit organization delivering independent science and technology advice to policymakers so they can make more fiscally-sound and science-based laws that improve the lives of all Californians. We translate and communicate policy-relevant science through our expert briefings, workshops, academies, peer-reviewed reports, and other mechanisms. We also bring scientists and engineers for a year of government service and leadership training through our fellowship program and place them at the Capitol to work alongside lawmakers.CCST works with a range of government, research, and philanthropic partners to build more agile, inclusive, and impactful scientific advisory frameworks; elevate policymaker awareness of the contributions of California’s research institutions; and foster a more diverse and inclusive network of policy leaders. Our team is collaborative and inclusive. We believe more minds, with different perspectives and lived experiences, lead to greater impact. We are entrepreneurial and pursue opportunities that meet the greatest needs. Agile, flexible, and responsive, we thrive in the rapidly changing landscape in which we operate. We have a growth mindset and are continuously improving our approach. We care about each other as people.For more information, please visit https://ccst.us/Core valuesThe pillars of our organizational identity, our core values of service, independence, and partnership are anchored in our foundational commitments to diversity, equity, and inclusion.Service: We are driven by a desire to serve and see S&T applied to public policies that provide all Californians with opportunities to participate and prosper. We connect our diverse network of S&T experts with policymakers to help them fulfill their missionsIndependence: As a nongovernmental, nonpartisan institution, we operate independently of organizations and individuals with a stake in the outcome of State policy decisions. We engage inclusively with S&T experts from a broad range of disciplines and lived experiences, serving as honest brokers of their knowledge and perspectives. Partnership: We work across institutions, partnering with academic, research, governmental, philanthropic, and other communities to leverage their collective expertise and diverse perspectives to fulfill our missionIntegrity: We uphold the highest standards of scientific rigor, transparency, and ethical conduct, ensuring our work is trustworthy and our recommendations are grounded in evidencePOSITION OVERVIEW: EXECUTIVE ASSISTANTDo you want to be part of an innovative organization that is helping California build a more resilient and equitable future by connecting the state’s extraordinary science expertise with its policymakers designing lasting change? The Executive Assistant is a key member of our team who manages and provides administrative services and operational tasks vital to the continuing success of CCST. You will need to be a self-starting, independent worker who can thrive in a busy and motivated organization, with sharp attention to detail, strong organizational and problem-solving skills and an extraordinary ability to multitask. This position is responsible for providing high-level administrative support to our CEO, Managing Director, and Board of Directors and, as needed, to each of our departments: Operations, Science Services, Policy Engagement, Communications, and Strategic Implementation. The position is located in Sacramento, CA.REPORTING RELATIONSHIPSPosition reports directly to the CEO and under their direction works closely with the Managing Director and departments covering Operations, Science Services, Communications, Policy Engagement, and Strategic Implementation; Board of Directors; and other CCST stakeholders.Primary Responsibilities60% Provide high-level administrative support and execution for the CEO, Managing Director, Board of Directors, and other CCST leadership as needed to ensure the successful planning and implementation of CCST activities.Provides confidential administrative support to the CEO including managing their calendar and handling the scheduling of meetings, travel logistics, preparation of background materials for meetings and events, and the drafting and distribution of correspondence on behalf of the CEOPerforms administrative support to the CCST Board of Directors under the direction of the CEO, including scheduling, knowledge management, decision tracking, and logisticsProvides administrative support as needed for various CCST projects and programs including, but not limited to, scheduling travel, arranging meetings, and handling information requests. This includes providing project support for Program Associates and Science Officers on work required for the successful operation and implementation of study contractsWorks on special projects as directed by the CEO20% Manages or assists with logistical needs for CCST projects, programs, and events.Assists in event planning and facilitation, including developing invitations, maintaining registration lists, booking event spaces, coordinating travel for staff and external guests, arranging catering, and developing and disseminating communications and marketing materialsLeads virtual and in-person meeting logistics, including managing virtual and hybrid meeting settings, preparing and disseminating agendas and meeting notes, and tracking action items, as needed. Liaises between colleagues and outside contractors such as graphic artists, copyeditors, and print shops20% Directs the daily administrative operations for the CCST office for effective activities.Regularly answers the main phoneline, maintains general office calendars, and coordinates office activitiesKeeps the office and common areas organized and well-stocked and liaises with facilities staffMaintains conference room technology and appearanceAssists Operations and HR staff as needed with events, projects, and activitiesDesired QualificationsHigh School Diploma and 5+ years of relevant experienceWorking knowledge in administrative procedures and processes including word processing, spreadsheet, and database applicationsStrong verbal and written communication skills, active listening, critical thinking, organizational, multi-tasking, project management, and time management skills. Excellent interpersonal skills, with ability to work as a team member within an established office structureA strong sense of accountability, including commitment to organizing, prioritizing, and planning work activities according to established timelines and schedules, and the ability to anticipate issues in accomplishing work and communicating in advance to affected parties. Ability to use sound judgment in responding to issues and concerns. Demonstrated ability to meet multiple deadlines by maintaining a high level of organization while also remaining flexibleAbility to use discretion and maintain all confidentialitySALARY RANGE$50,000 – $65,000BenefitsCompetitive salary 403b retirement plan (matching funds after one year of employment)Medical, dental, and vision insurance optionsCurrently our office follows a hybrid work schedule Help build the future and advance meaningful work every day!How To ApplyPlease submit a cover letter and resume. The cover letter should explain your interest in the position and your relevant skills and experience.APPLICATION DEADLINEThe first review date for this job is 10/31/2025. Applications will be accepted until the position is filled.The California Council on Science and Technology is an equal opportunity employer. We make hiring decisions based on qualifications, merit, and our organization’s business needs. We do not discriminate based on race, color, religion, sex, age, national origin, gender identity, sexual orientation, physical or mental disability, veteran status, pregnancy, or any such status protected under federal, state, or local law.Powered by JazzHRAJl2MAp6Ue