Executive Assistant

Job DescriptionAt GHD, we don’t just believe in the power of commitment, we live and breathe it every day.That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.See where your commitment could take you.Who are we looking for?We are seeking an experienced and highly professional Executive Assistant (EA) who demonstrates exceptional discretion, confidentiality, and astute decision making.The ideal candidate will have a proven track record of handling sensitive information with the utmost integrity, maintaining confidentiality in high pressure environments, and exercising strong decision making skills.Experience in internal communications is desirable, including the ability to draft clear, professional messaging, coordinate internal updates, and support leadership in maintaining consistent and effective communication across the region.This role requires a trusted individual who can provide seamless executive level support while managing confidential communications, documents, and relationships with professionalism and tact.Acting as a key partner to our Regional Leadership Team, you will be responsible for: Providing executive support including diary and email management, coordination for interstate and international travel, itinerary planning, document management and general administrative support including expenses. Supporting the production and coordination of quality documents including presentations, white papers, executive summaries etc. Organising meetings and broader events including attendee invites, room bookings, accommodation, catering etc. Handling of all confidential information with discretion. Problem solving – be an active self-starter who seeks out opportunities, proposes solutions, and thrives on continuous improvement.What will you bring to the team? Minimum 5+ years’ experience as an Executive Assistant in a large, global matrixed (preferably professional services) organisation. Expert level written and verbal communication skills - proven interpersonal skills and the ability to build strong relationships with key stakeholders. High level proficiency in MS Office Suite including Word, PowerPoint, Teams, SharePoint, AI, internal and external websites. Strong experience in diary management, travel arrangements, production of executive level documentation and correspondence. Agility - able to quickly adapt to ambiguity and changing situations.It is a requirement of the position the successful candidate will work a minimum of three days per week in our Sydney CBD office and able to attend St Leonards and/or Parramatta when required.Interested? Click apply now submitting a 1-2 page cover letter AND your CV!GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.We respectfully ask that no agency resumes be presented at this stage.About UsCome together and make a meaningful impact. We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.Let's drive real change.Our Pledge to YouAt GHD, we don’t just believe in the power of commitment, we live and breathe it every day.That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.See where your commitment could take you.That’s the #PowerOfCommitment Who We AreGHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.