Executive Assistant

House of Om is a holistic community, yoga school, and mindful living hub devoted to personal growth, service, and self-realization. Our mission is to create a safe, heart-centered space for transformation through yoga, meditation, wellness retreats, and conscious living practices.We are a passionate team driven by the values of compassion, integrity, mindfulness, and balance. We are looking for someone who embodies these values to support our Director in leading our growing organization.We are seeking an experienced, highly organized, and emotionally intelligent Executive Assistant to provide direct support to the Director (CEO & COO). This role plays a key part in ensuring smooth coordination across departments, managing strategic priorities, and helping the Director stay focused on high-impact initiatives.The ideal candidate is proactive, adaptable, solutions-oriented, and deeply aligned with mindful and purpose-driven work.Responsibilities :Executive & Administrative Support Manage and coordinate the CEO & COO’s calendars, including efficient scheduling of meetings and appointments.Prepare reports, presentations, and business documents for executive meetings.Handle correspondence, emails, and phone calls on behalf of the CEO & COO.Organize and attend meetings, take minutes, and track follow-up actions.Conduct research to support executive decision-making.Arrange travel itineraries, flights, and accommodations, including the ability to find the most cost-effective and high-quality travel options.Ensure smooth communication flow internally and externally.Personal AssistanceAssist with personal tasks and arrangements as needed.Handle confidential matters with utmost discretion and professionalism.Manage expense reports, reimbursements, and personal financial matters.Event & Meeting ManagementPlan and organize company events, business meetings, and corporate functions.Manage logistics for conferences, networking events, and VIP hospitality.Ensure seamless arrangements for executive travel and accommodations.Requirements :Proven experience as an Executive Assistant or Personal Assistant supporting multiple executives.Availability on Saturdays (at least half a day).Exceptional organizational and time-management skills, with strong attention to detail.Excellent verbal and written communication skills.Tech-savvy: proficient in Google Suite, Microsoft Office, Slack, Asana, and strong email management.Strong understanding of Project Management tools like Asana, Trello, ClickUp, or similar platforms.Solid understanding of AI tools for productivity and workflow optimization, such as ChatGPT, Gemini, Claude, and AI automation tools.Strong problem-solving skills and ability to work well under pressure.Flexibility to work outside regular hours when necessary.Proactive, quick-thinking, and able to work both independently and collaboratively.