Executive Assistant

Location: BGC, Taguig (Hybrid)Schedule: Night Shift | 8:00 AM – 5:00 PM ESTEmployment Type: Full-timeCompensation: Competitive pay + Performance BonusesAbout the RoleWe are looking for a high-caliber Executive Assistant to partner closely with our CEO and provide world-class administrative, operational, and project management support. This role requires someone who is proactive, highly organized, and able to stay several steps ahead in a fast-moving, global environment.If you excel at managing complex schedules, coordinating high-level initiatives, and creating structure amidst shifting priorities, this role places you at the heart of our leadership operations.What You’ll DoManage complex executive calendars, meetings, and time-zone coordinationOversee U.S. and international travel planning, itineraries, and expense reportingReview, triage, and prepare responses for high-volume communication and email workflowsDraft presentations, leadership reports, and briefing materialsTrack and coordinate strategic initiatives and cross-functional projectsAct as a liaison between the CEO, leadership team, and external partnersCapture detailed meeting notes, maintain action trackers, and monitor follow-upsManage digital files and executive workflows using productivity and project management toolsSupport events, leadership offsites, and internal communicationsWhat You Need to Succeed (Must-Haves)5+ years supporting a U.S.-based CEO or C-suite executiveStrong project management experience (Monday.com, Asana, Smartsheet, etc.)Proven expertise in complex calendaring, travel coordination, and stakeholder communicationExceptional written and verbal communication skillsHigh proficiency in MS Office, Google Workspace, Slack, Teams, and ZoomStrong attention to detail, time management, and multitasking abilitiesExperience preparing executive summaries and leadership-level reportsAbility to handle confidential information with discretionDedicated home office setup for remote daysComfortable working night shift (8:00 AM – 5:00 PM EST)Bonus Points (Nice to Have)PMP, Agile, or other project management certificationsExperience in MSP, IT services, or technology-driven organizationsBackground in process optimization or operationsStrong analytical and problem-solving skillsPerks & BenefitsHMO with dependent coverage13th-month pay, allowances, and all government-mandated benefitsNight differential & holiday payLife insurance + pet insuranceLeadership development & continuous learning programsA people-first workplace with innovation, collaboration, and growth at its coreAbout IT By DesignBased in New Jersey, IT By Design is a global Managed Services Provider with teams in the U.S., India, and the Philippines. We specialize in 24/7 Helpdesk, NOC, SOC, Cybersecurity, Cloud, and Talent Solutions—supporting MSPs with the people and technology they need to grow.At ITBD, we are passionate about developing people and building long-term careers in an environment where purpose, innovation, and excellence thrive.