Executive Assistant

Job Title: Executive Assistant – Talent & Leadership SupportLocation: Hybrid, Cape TownDepartment: Executive Office / People & TalentType: Full-TimeAbout the RoleKula is looking for a proactive and highly organised Executive Assistant to support our Leadership Team across a variety of strategic and administrative functions. This is a dynamic role with a strong focus on people engagement and organisational coordination.In the early stages of the position, approximately 80% of your responsibilities will centre on supporting internal hiring efforts, with the remaining 20% dedicated to diary management and general Executive Team support.This is a great opportunity for someone who is energised by people interaction, enjoys structured work, and thrives in a fast-moving environment.Key Hiring FocusYou will help our client identify and engage top talent across two core groups:Graduate-level AnalystsSenior ManagersYou’ll be the first point of contact for potential candidates, representing our client brand, sparking initial interest, and coordinating next steps.What You’ll DoTalent Engagement (80%)Research and identify potential candidates across LinkedIn and other job search platforms.Reach out to candidates using provided scripts, talking points, and supporting materials.Initiate early-stage conversations to gauge interest and suitability.Present Kula’s opportunities clearly and confidently across all seniority levels.Introduce engaged candidates to the relevant hiring manager for next steps.Maintain organised records of candidate outreach and progress.Ensure all communication aligns with Kula’s tone, brand, and hiring standards.Executive & Operational Support (20%)Coordinate diary management and scheduling for senior leadership.Arrange follow-up interviews and meetings for hiring managers.Provide general administrative and ad hoc support to the Executive Team.Assist in managing a continuous pipeline of analyst-level talent.What We ProvideTo set you up for success, Kula will supply:Comprehensive job descriptions and role briefsCandidate profiles and preparation materialsKey messaging, talking points, and outreach scriptsFull access to LinkedIn Recruiter and job search platformsAll subscription costs fully coveredYou will not need to create content from scratch ,he process, tools, and branding guidelines will be in place for you.Who You AreProfessional, polished communicator with an excellent phone and web-call mannerConfident engaging with individuals from graduates to senior managersHighly organised with strong multitasking abilitiesComfortable handling sensitive information with discretionMotivated, detail-oriented, and eager to support a growing businessExperience in recruitment, coordination, executive support or customer engagement is beneficial, but not requiredWhy Join Kula?This role plays a key part in building the future of our team. You’ll be working closely with senior leadership, supporting both immediate hiring needs and contributing to our long-term talent strategy as the business scales.If you’re ready to join a fast-paced, collaborative environment and enjoy connecting with people, we’d love to hear from you.