Executive Assistant – Operations/Support

📍 Location: Iraq – Baghdad (On-site)🕐 Type: Full-timeAbout BalySince our launch in Baghdad, Baly has been redefining convenience and mobility for thousands of people every day. From rides to food delivery, we’re Iraq’s leading super app, built to move life forward.At Baly, we believe in more than just technology — we believe in people.Our goal is to make daily life simpler, faster, and more accessible for everyone — customers, partners, and drivers alike.Powered by local talent and a deep understanding of our communities, we’re building an app that moves Iraq forward — one delivery, one ride, and one idea at a time.Backed by Rocket Internet (a German investment company), we’re on a mission to bring together top Iraqi talent and shape the future of digital services in Iraq.About The RoleThe Executive Assistant – Operations/Support plays a key role in ensuring the smooth functioning of executive-level operations. This role involves managing schedules, coordinating meetings, handling confidential communications, and supporting cross-functional initiatives. The ideal candidate is highly organized, proactive, and capable of handling multiple priorities with discretion and efficiency.Key ResponsibilitiesExecutive SupportManage executive calendars, appointments, meetings, and travel logisticsPrepare and organize meeting agendas, presentations, and documentationHandle confidential correspondence and reports with professionalismAnticipate the needs of executives and provide proactive administrative supportCommunication & CoordinationServe as the primary point of contact between executives and internal/external stakeholdersDraft, review, and manage emails, memos, and formal communicationsCoordinate collaboration and information flow across departmentsOperational EfficiencySupport project management by tracking deliverables, deadlines, and key initiativesMaintain organized filing systems, digital records, and documentationAssist in planning executive meetings, events, and company gatheringsStrategic SupportConduct research and compile briefing materials for executive meetingsPrepare reports and assist in expense management and budgetingHandle sensitive information with discretion and professionalismQualificationsExcellent organizational and multitasking skills with strong attention to detailStrong written and verbal communication abilitiesProficiency in Microsoft Office Suite, Google Workspace, and scheduling toolsDemonstrated ability to maintain confidentiality and exercise sound judgmentFluency in English (required)Experience in international or fast-paced companies is preferredPreferred SkillsExperience supporting C-level executives or foundersStrong project management and problem-solving skillsAbility to work effectively in dynamic and changing environmentsExcellent interpersonal and communication skillsKey AttributesDiscreet and trustworthyProactive and resourcefulExcellent time managementAdaptable and solution-oriented