Executive Assistant (QuickBooks Online)

Client OverviewJoin a forward-thinking real estate investment company involved in property development and management. The business operates a growing portfolio of long-term rentals, short-term rentals, and commercial properties, supported by professional accounting and reporting systems.Run by a detail-oriented husband-and-wife team, the company is implementing technology-driven systems to increase operational efficiency. The husband also leads a community development nonprofit focused on revitalizing the neighborhood through business-district improvements, grants, and small business support.This role offers a unique opportunity to work closely with ownership as the first remote team member in a business that embraces AI, automation, and continuous improvement to drive growth and balance efficiency with excellence.Job HighlightsHourly Rate: USD 5.71, the equivalent in your local currencyPaid Hours per Week: 40Schedule: Monday to Friday, 12 pm to 8 pm, Pittsburgh, PA, with a 30-minute paid breakWork Arrangement: Work from homeContract: Independent ContractorSide note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.Job OverviewWe are seeking a highly organized and proactive Executive Assistant with bookkeeping experience to provide comprehensive administrative and operational support to the business owners. You’ll manage both business and personal administrative needs, assist in financial coordination, and support a community nonprofit associated with the company.Experience with AI tools is preferred but not required—we’re looking for someone tech-savvy, eager to learn, and comfortable adopting new systems to streamline operations. This role is ideal for a detail-oriented professional who thrives on variety, values precision, and enjoys supporting mission-driven leadership.Key ResponsibilitiesProvide daily executive support including email and calendar management, scheduling, and travel coordinationHandle general administrative tasks such as document organization, correspondence, and report preparationManage and maintain digital filing systems (Google Drive, Dropbox)Support bookkeeping activities in QuickBooks Online, including transaction categorization, reconciliation, and coordination with the external bookkeeperAssist with downloading, organizing, and tracking financial and operational documents such as invoices, statements, and billsCommunicate professionally with property managers, contractors, vendors, and business partnersProvide administrative and coordination support for the community nonprofit, including scheduling meetings and preparing communicationsPrepare summaries, spreadsheets, and reports for ownership as requestedIdentify opportunities to streamline and automate processes using available tools (AI, automation, or workflow apps)QualificationsProven experience as an Executive Assistant, Administrative Assistant, or similar roleStrong bookkeeping experience with QuickBooks Online (real estate or construction background is an advantage)Familiarity or interest in AI tools (e.g., ChatGPT, Notion AI, Zapier, or Make/Integromat)Excellent organizational and multitasking abilities with strong attention to detailClear and professional written and verbal communication skillsProactive, resourceful, and able to work independentlyReliable high-speed internet and a professional remote work setupIndependent Contractor PerksPermanent work-from-homeImmediate hiringReminder: Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.39856183922