Executive Assistant

We are looking for a highly organised, proactive, and dependable Executive Assistant to support our leadership team and ensure smooth daily operations. This role blends executive support, office management, vendor coordination, travel arrangements, and operational assistance. The ideal candidate is resourceful, detail-oriented, and comfortable managing a wide range of responsibilities in a fast-paced environment.Responsibilities:Manage calendars, schedules, meeting coordination, and follow-upsPrioritise requests, filter information, and optimise the executives’ timePrepare meeting summaries, agendas, reminders, and documentationOversee daily operations and organisation of the officeLiaise with landlords, facility managers, maintenance providers, and cleanersMonitor office supplies, equipment, deliveries, and general workplace environmentMaintain relationships with local vendors, service providers, and partnersSource new providers as needed and negotiate pricing or termsEnsure quality, timeliness, and smooth cooperation with external partiesAssist with planning internal events, trainings, meetings, and team gatheringsManage logistics: venues, catering, attendees, equipment, and materialsProvide on-site operational support during eventsArrange international and domestic travel (flights, hotels, transfers)Create accurate itineraries and ensure all documents (visas, bookings) are in orderHandle concierge tasks such as restaurant reservations or special arrangementsAssist with inbox management, internal communication, and documentationSupport with reports, spreadsheets, presentations, and information organisationMaintain confidentiality and professional discretion at all timesRequirements:Proven experience as an Executive Assistant, Operations Assistant, Office Manager, or similar roleStrong organisational, coordination, and multitasking skillsExperience in travel management, events, or office operations is a strong plusExcellent written and verbal communication skillsProactive, solutions-oriented mindset with high attention to detailAbility to prioritise and manage multiple tasks under time pressureHigh level of reliability, professionalism, and confidentialityStrong interpersonal skills and ability to work with various stakeholdersComfortable with Google Workspace (Calendar, Sheets, Docs, Drive)Able to create and manage basic reports, schedules, and documentationFamiliar with communication tools such as Slack, WhatsApp, and emailBonus if you have:Valid driver’s licenseExperience handling deliveries, logistics, or in-person operational tasksWhat we offer:Friendly and supportive colleaguesHealth insurance after the probation period endsDiverse opportunities for professional growth and career developmentPossibility to take part in international conferences and online coursesExtensive benefits packageBirthday day off"Refer a friend" bonusCorporate eventsBusiness travel opportunitiesModern, ergonomic, and pet-friendly office in the city center (Riga, Latvia)