Executive Assistant

Here’s your chance to step into a fast-paced role supporting a CEO who moves quickly, thinks big, and values strong partnership. You’ll be stepping into a growing, purpose-driven healthcare logistics company that plays a critical role in supporting patient outcomes across Australia and New Zealand.As the Executive Assistant, you’ll be the person who keeps the wheels turning by coordinating, organising, and staying ahead of what’s coming next in a rapidly expanding organisation. To succeed, you’ll bring outstanding organisation, discretion, and the confidence to juggle competing priorities with ease.About the RoleAs the Executive Assistant, you will support the CEO by keeping their day running smoothly and making sure priorities are well managed. You’ll handle a mix of coordination, communication, and planning, and act as a reliable point of contact for the wider business. This role suits someone who is organised, steady under pressure, and comfortable working in a fast-paced environment.Key responsibilities include:Managing complex calendars, meetings, and travel arrangementsPreparing agendas, presentations, and minutes for Executive and Board meetingsActing as the primary contact for internal and external stakeholdersHandling confidential information and correspondence with absolute discretionPreparing presentations, reports, and supporting documentationCoordinating leadership meetings, Board dinners, events, and key company functionsProviding overflow support to the Executive Team when requiredAbout YouTo be successful in this role, you will demonstrate:Proven experience supporting senior executives (CEO or C-suite level preferred)Exceptional organisational skills and strong attention to detailHighly developed written and verbal communication skillsProfessionalism, sound judgment, and the ability to handle sensitive matters with confidentialityStrong proficiency in Microsoft Office Suite and document preparationA proactive, adaptable approach with the ability to manage multiple prioritiesAbility to work on-site at Macquarie ParkWhat’s on OfferJoin a values-led organisation where your work has real purpose and impact.As part of a team that puts Customer at the Heart, operates with Trust and Transparency, and takes pride in Owning the Outcome, you’ll contribute directly to life-saving healthcare logistics.You’ll also enjoy:The chance to make a tangible difference every dayLeaders who prioritise people, culture, and operational excellenceA fast-growing environment where innovation and improvement are encouragedBirthday Leave – a paid day off to celebrate youBeing part of Australasia’s first carbon-neutral healthcare logistics companyA convenient Macquarie Park location with free parking and public transport accessIf you’re a self-starter who thrives on responsibility and enjoys being a trusted partner to senior leadership, we’d love to hear from you.