Executive Assistant to Chief Executive Officer

About UsAt Focal Point, we believe that clarity drives success. As a global leader in business coaching, we help entrepreneurs, executives, and business owners rediscover their focus, elevate their performance, and achieve meaningful growth.Our franchise system connects clients with world-class coaches who simplify challenges and help turn goals into results. We value integrity, accountability, and ongoing improvement, supporting over 250 coaches worldwide as we continue to grow quickly.As we expand our global presence, we’re looking for a confident, detail-driven professional who can help our CEO stay one step ahead every day.About the RoleWe’re seeking a strategic and proactive Executive Assistant to serve as the right-hand to our CEO. This is more than a support role; it’s an opportunity to work at the heart of a fast-moving organization and help shape how it operates.You’ll coordinate priorities, manage communication, and bring structure to a dynamic, entrepreneurial environment. If you thrive on initiative, remain calm under pressure, and naturally anticipate what’s needed next, you’ll be an exceptional fit.Location: Burnaby, BC (In-Office)Type: Full-Time Salary: $65,000 – $78,000 CAD (based on experience)You Might Be a Fit If You:Take initiative naturally—you notice what needs to be done and make it happen.Enjoy building structure, systems, and clarity for fast-paced leaders.Communicate with professionalism and confidence at all levels.Handle competing priorities while staying focused and calm.Combine big-picture thinking with exceptional attention to detail.Key ResponsibilitiesExecutive SupportManage and optimize the CEO’s calendar, schedule, and communications.Anticipate needs; prepare meeting materials, summaries, and follow-up actions.Coordinate office events, leadership meetings, and special projects.Draft emails, memos, and presentations that reflect the CEO’s voice.Handle confidential information with discretion and professionalism.Operational CoordinationCreate and maintain systems that improve organization and efficiency.Track project deliverables, decisions, and priorities across teams.Manage travel logistics, itineraries, and expense reporting.Work with sales, marketing, customer support, and operations teams to align on company priorities.Strategic PartnershipUnderstand the CEO’s goals and help focus time and energy on top priorities.Identify opportunities to streamline or delegate work.Serve as a communication link between the CEO, team members, and partners.Prepare clear reports, notes, and action summaries after key meetings.Keep track of strategic objectives, updates, deliverables, and notes for the Senior Leadership team.Qualifications4–6 years of experience supporting a senior executive or business owner in a fast-paced environment.Able to work on-site and travel occasionally.Excellent written and verbal communication skills; confident, tactful, and adaptable.Highly organized with exceptional follow-through and prioritization skills.Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word), Zoom, and Google Workspace.Experience with Monday.com, HubSpot, or similar tools is an asset.Ability to create structure in a growing, evolving company.Nice to HaveExperience supporting a visionary, high-energy leader.Background in professional services, franchising, or small business operations.Familiarity with Apple OS and modern productivity apps.Why You’ll Love Working HereAt Focal Point, we do meaningful work with driven, collaborative people who care about results.You’ll work directly with the CEO and senior leaders, gaining insight into executive decisions and helping shape the daily operations of a company that’s growing worldwide.We value initiative, clarity, and creative problem-solving, and we celebrate individuals who take ownership and continually seek ways to improve every day.We offer:Comprehensive benefits packagePaid vacation and professional development opportunitiesA growth-focused, collaborative workplace that rewards initiativeHow to ApplyApplications are accepted through our BambooHR portal here: https://focalpoint.bamboohr.com/careers/43?source=aWQ9MTA%3D.We’ll review every application carefully and contact selected candidates with a short follow-up email that includes two clarifying questions before we schedule interviews.This is your chance to make an impact at a company built on clarity, integrity, and growth, and to work with a leader who moves fast and values people who do the same.