Office Assistant

Office AssistantHamilton$45-48KAbout the RoleOur client a reputable Insurance company is looking for a detail-oriented and service-driven Office Assistant to support the smooth day-to-day operations of our office. This role ensures an efficient, welcoming, and well-organized environment through a blend of mailroom, reception, and administrative support activities.Key ResponsibilitiesHandle incoming and outgoing mail in line with established proceduresManage overflow switchboard calls and direct them appropriatelyDigitally scan and distribute documents to the right teamsCoordinate courier pickups and deliveries, ensuring accuracy and timelinessMaintain postage and registered mail recordsWelcome and assist visitors and delivery personnelProvide administrative and project-based support across departmentsSupport offsite storage and records administrationInspect and restock printers, meeting rooms, and kitchen suppliesSubmit and track maintenance or service requests as neededMaintain and update internal operations manualsOversee kitchen supplies and dishwasher rotation schedulePerform additional office support duties as requiredWhat You’ll BringHigh school diploma (post-secondary education an asset)3+ years of work experience in reception, office coordination, or administrative supportStrong verbal and written communication skillsExcellent customer service and interpersonal skillsProficiency in Microsoft Word and ExcelProfessional appearance and demeanorStrong time management and multitasking abilitiesKeen attention to detail and accuracy