Executive Assistant to the CEO

Executive Assistant to the CEOLocation: Fully Remote (CST preferred) Employment Type: Full-Time Salary: MXN 17,000/monthAbout the RoleWe’re hiring a proactive, emotionally intelligent Executive Assistant to the CEO to help scale his leadership, with a sharp focus on supporting sales activities and strategic growth initiatives. This role is essential to sustaining momentum: from managing calendars and follow-ups to ensuring no opportunity falls through the cracks.You’ll coordinate meetings, prep sales materials, track pipeline activity, and maintain CRM hygiene — all while supporting day-to-day logistics that allow the CEO to stay focused on high-level relationships and creative vision. You don’t need to be a salesperson — but you must love making sales happen by keeping operations smooth, timely, and smart.What Success Looks LikeThe CEO’s schedule runs smoothly, aligned with his energy and business prioritiesCRM (Pipedrive) stays clean, current, and reflects real-time sales activityFollow-ups and next steps from meetings are consistently captured and actionedSales decks, briefs, and prep materials are polished and timelyCEO is freed up to focus on vision, relationships, and creative leadershipSales operations are organized and documented to help scale the CEO’s impactCore ResponsibilitiesCalendar & Communication ManagementManage CEO’s schedule with foresight and flexibilitySend professional follow-ups, reminders, and meeting confirmationsSupport clear internal communication with key team membersSales Operations SupportTrack sales meetings and follow-up tasks from first contact to closeMaintain and update CRM data (Pipedrive) regularlyPrepare light decks, call agendas, and sales prep documentsMonitor deal flow, ensuring consistent forward motionHelp gather and organize case studies, bios, and related assetsAdministrative & Strategic SupportBook travel, coordinate briefings, and support virtual/in-person eventsAssist with light reporting and process documentationServe as an operational partner to the CEO — keeping small things off his plate and big things moving forwardMust-HavesStrong English communication skills (written and verbal)2+ years of experience supporting executives or managing sales coordinationProactive, calm, and solutions-oriented under pressureExcellent organization and time management skillsProficiency with Google Workspace, Slack, Notion, Calendly, and CRMs like PipedriveNice-to-HavesExperience in creative, media, or immersive industriesLight design skills for decks or marketing materials (Slides, Keynote, Canva)Familiarity with supporting fast-moving founders or sales leadershipApply Here📩 https://forms.gle/xPdexZi2QNSt1LMd6