Facility Assistant

Schellenberg Wittmer SA is a leading Swiss law firm with over 160 lawyers and legal experts. Our Geneva office is currently seeking a:Facility Assistant (Full-time, 8:00 a.m. to 6:00 p.m.)The position is available immediately or by agreement.Responsible for ensuring the smooth running of facilities and logistics services, and under the supervision of our Facility Manager, you will play a key role in maintaining a pleasant and highly functional working environment for our 130+ employees based in Geneva and the quality of service offered to our clients.Your Responsibilities:Sort and distribute all incoming mail.Manage the office supplies store: control and organize stock, order supplies, and receive deliveries while ensuring the budgets allocated to you are respected and optimized (this includes office supplies as well as other consumables).Participate in the maintenance of the building and its equipment by performing minor repairs and maintenance operations, or coordinating work by external contractors.Ensure the quality of services provided by the company responsible for maintaining the premises and organizing specific work.Act as one of the main contacts for the property management company and coordinate interventions.Work with your manager to ensure the security of the building and access control.Work with your manager and the HR department to ensure compliance with health and safety regulations for employees in the workplace.Assist in organizing internal events (setting up meeting rooms, special supplies, reception, etc.).Prepare offices for new employees and manage office relocations.Manage archiving operations (transporting physical files to designated locations, creating annual destruction lists) and ensure the optimization and security of archive spaces.Participate in projects related to building security, logistics, and the implementation of internal services for our employees.Perform any other tasks related to general services not mentioned above.Your Profile:A diploma in business administration (CFC or equivalent).Initial successful experience in general services and/or high-end concierge services.Good knowledge of Microsoft Office: Word, Excel, and Outlook in particular.Comfortable with numbers (budget tracking, price negotiation, monitoring, etc.).Native French speaker (or at least C1 level) with a good level of spoken and written English (at least B2).Handy, self-taught, and familiar with various building techniques.On a Personal Level:You have a strong sense of service and availability.You are organized, precise, and committed to delivering high-quality work.You know how to identify and manage priorities and work independently.You enjoy teamwork and collaborate easily.We look forward to receiving your complete application (CV, cover letter, work certificates, and/or letters of recommendation) no later than November 15, 2025, addressed to Mr. Karim El Zenaty, HR Specialist, via email: karim.elzenaty@swlegal.ch.Only complete applications that match the required profile described above will be considered.