Finance Assistant

About RayqubeRayqube is a leading experiential technology company creating immersive, digitally led spatial experiences for brands, government entities, and cultural institutions. We specialize in storytelling through design, leveraging interactive technologies and high-impact installations at major events and exhibitions across the region.Job SummaryThe Finance Assistant will support the finance and operations team in managing day-to-day accounting, financial documentation, vendor payments, project budgeting, and reconciliations. The role requires strong attention to detail, familiarity with event project costing, and understanding of UAE VAT compliance.Key Responsibilities Accounting & BookkeepingRecord daily financial transactions including invoices, petty cash, and expense claims.Maintain accurate ledgers for project-related expenses and revenues.Reconcile bank statements, supplier accounts, and petty cash regularly.Assist in month-end closing, accruals, and financial reporting. Vendor & Client CoordinationPrepare and verify supplier invoices and payment requests.Ensure vendor payments are made as per agreed project terms.Coordinate with project managers for PO approvals and expense validation.Follow up with clients for invoice acknowledgments and payment receipts. Project Cost ManagementTrack and update project budgets, actual spend, and cost variances.Support project teams with cost estimates and profitability tracking.Prepare project summary sheets for management review. VAT & ComplianceEnsure all supplier and client invoices meet UAE VAT requirements.Assist in VAT return filing and maintain documentation for ZATCA / FTA compliance.Prepare and maintain proper audit trails for all financial transactions. Reporting & DocumentationPrepare weekly expense reports and cash flow updates.Maintain digital and physical filing systems for finance documents.Support in preparing data for audits, management reviews, and annual reports.RequirementsBachelor’s degree in Accounting, Finance, or related field.2–4 years of experience in finance or accounting, preferably in the event management / marketing / production industry.Strong understanding of UAE VAT laws and basic ZATCA/FTA regulations.Proficient in MS Excel, QuickBooks, Tally, or any ERP system.Excellent attention to detail and organizational skills.Strong communication and follow-up skills with internal and external stakeholders.Ability to work under tight project timelines and multi-task across multiple events.PreferredExperience working with event budgets, vendor quotations, and project reconciliations.Knowledge of UAE banking procedures.Familiarity with project-based accounting and cost allocation.