Front Desk Specialist

Job DescriptionWe are looking for a friendly, professional, and highly organized Front Desk Specialist to be the welcoming face of our company.This role is central to ensuring smooth day-to-day operations and providing excellent administrative support to clients, visitors, and internal teams.Act as the first point of contact for employees, partners, clients, and visitors, ensuring a warm and professional welcome. Maintain and manage the front desk workspace efficientlyRespond promptly and professionally to inquiries and concernsKeep track of office supplies and place orders as necessaryMaintain accurate records related to visitors, meetings, and office inventoryAssist with data entry tasks and document signing procedures, ensuring accuracy and completenessCoordinate and manage gift distribution for special occasionsHandle incoming phone calls and general correspondenceOversee full office operations to ensure efficiency and orderProvide administrative support to internal departments as requiredAssistance to Procurement Team with local purchasesOrganization of local events on behalf of People Enablement teamQualificationsPrevious experience in a Front Desk or Administrative role. Proficiency in Microsoft Excel and other Office applications. Excellent verbal and written communication skills in Romanian and English. Strong organizational skills and attention to detail. Ability to multitask and prioritize tasks effectively. Proactive and customer-oriented attitude. Ability to work efficiently in a dynamic, multidisciplinary environment. Prior experience in handling office operations within an IT company. Familiarity with courier services and logistics. Basic knowledge of inventory management systems. Experience with internal event coordination and support tasks.