ground-and-maintenance-administrative-assistant

Lorem IpsumA place where inspiration finds youground-and-maintenance-administrative-assistantThe Human Resources & Administration department invites internal (permanent-full time staff members) and external applicants for the position of Ground and Maintenance Administrative Assistant.“For internal applicant a prior written approval from the Dean/Director or Head of Department is mandatory”Reporting Line: Director of GM.Position Description SummaryThe Grounds and maintenance Administrative Assistant support the Maintenance Director in overseeing and managing the maintenance operations.This position ensures smooth day-to-day operations, coordinates schedule, handles documentation, and communicates with vendors, staff, and other departments.Main Duties Manage daily administrative tasks, including answering phones, scheduling, and organizing documents. Manage grounds and maintenance communication with internal and external clients/ VendorsPerform and initiate PR in sage and tracking of their completionReport to the grounds and maintenance director for daily updates, accomplishments, and any issues requiring attention.Completing weekly, monthly and annual statistical summaries and reports on a regular basis.Vacation follows up for maintenance team with HR Assist with the preparation of G&M annual budget Manage G&M contract follow up and implementationCoordinate team meetings and events and prepare agendas, minutes and action plans follow up Handle expense reporting, invoicing, and basic accounting tasks. Maintain office supplies and manage inventory. Skills Bac+2 Technician specialize Preferred in: Management / commerce/ accounting Type and Length of experience: 1 to 2 years’ experience with direct contact with customers.Amazigh language is a plus.IT Skills Basic IT skills, word, excel, ppt Knowledge at AI tools AbilitiesAbility to prioritize work, take initiatives and handle multiple tasksLearn quickly, work with a teamAbility to collaborate effectively with university departments and cross-functional teams Ability to work and deliver on time Positive attitude and ability to plan and adapt to change Deadline: 18 November 2025 , at midnight.Qualified applicants are invited to submit a letter of application and a CV, mentioning the position to: recruitment@aui.maApply to this positionThe Search ProcessScreening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.