HR Administrator (London)

EMEAAsset ManagementLondonLazard is one of the world’s leading financial advisory and asset management firms. Our people make the difference. With just over 3,000 employees, our tight-knit community allows for professionals eager to learn and willing to teach to connect and grow together. We believe that diversity, equity, inclusion, and allyship are not just business imperatives - they are central pillars offour employee experience. Our entrepreneurial culture and flat structure allow creative ideas and original concepts to drive our business forward - and for careers to take flight.Our corporate functions empower strategic decision-making and ensure the continued success of our firm. From Finance and Risk, to Technology and HR - our colleagues around the globe support our financial advisory and asset management business lines and make sure they are compliant, operationally efficient and profitable - all powered by the latest technology.We are seeking a well organised, proactive and experienced HR professional to join our multi-cultural, dynamic HR team in London. Working closely with HR Business Partners and colleagues from across Asset Management and Corporate teams, you will play a key role in delivering seamless HR Administration at the heart of our end-to-end HR service to the firm.HR Administrator - LondonWe’ll trust you to: Maintain accurate and confidential HR data in PeopleSoft (e.g., joiners, leavers, changes, absence, performance).Manage employee folders for Asset Management and Corporate teams.Conduct annual screening for regulated roles, liaising with Compliance for sign-off.Administer paternity, maternity, and shared parental leave processes, including briefings, documentation, and payroll updates.Prepare letters and documentation for promotions, role changes, flexible working requests, and other employment matters requiring changes to terms and conditions.Add new joiner data to HR systems (PeopleSoft)Oversee pre-employment screening process, “Right to Work” checks, including visa administration with external vendorsDraft contractual and offer documentation for Business Partners to reviewSend offer documentation out to new hiresAct as the main point of contact for all candidates from offer to joining date to ensure a smooth and positive onboarding experienceCo-ordinate and execute induction programmes for all new joinersEnsure all joiner data and forms are completed and returnedEnsure payroll is informed of joiners promptly and maintain audit checklists in a timely mannerManage probation periods, check-ins and buddy system Completion of leaver notification forms Production of relevant leaver paperwork using in-house templates such as leaver letters and settlement agreements Update PeopleSoft and ensure payroll is informed in a timely manner Support the HR Recruitment Business Partner and HRBPs with recruitment administration Set up opportunities in the applicant tracking system (Oleeo) and ensure data is kept up to date and accurate Coordinate interview scheduling with Personal Assistants, hiring managers and other interviewers Ensure feedback is gathered and captured Support the Recruitment Business Partner and HRBPs to provide feedback calls to candidates who are unsuccessful, as appropriate Manage candidate progression for each stage in the applicant tracking system (Oleeo)You’ll need to have:Proven experience within an HR Administration role (ideally minimum 3 years)Demonstrated experience working within a fast-paced environment in financial services and/or professional servicesDemonstrated experience working effectively in an international environment is desirableNaturally thrives in a complex and dynamic environmentStrong organisational and project management skills, comfortable working with concurrent and tight HR and recruiting timelinesStrong demonstrable verbal & written communication skillsExcellent interpersonal skills with the ability to work collaboratively, engage and build relationships with key and diverse stakeholders across different teamsSelf-motivated, able to work independently and show initiative and proactivityExceptional attention to detailWorking knowledge of HR SystemsWhat We OfferWe strive to enhance the total health and well-being of our employees through comprehensive, competitive benefits. Our goal is to offer a highly individualized employee experience that enables you to balance your commitments to career, family, and community. When you work for Lazard, you are working for an organization that cares about your unique talents and passions, and will continue to invest in the development of your career.Representation at LazardLazard is an intellectual capital business committed to delivering the best advice and solutions to clients. To achieve these objectives, we focus on attracting, developing and retaining the best talent. We believe that a workforce comprised of people who represent a wide array of backgrounds, experiences and perspectives creates a rich variety of thought that empowers us to challenge conventional wisdom, solve problems creatively and make better decisions.Lazard was built on the premise that a multicultural firm can best serve a global clientele. As a global firm that has grown organically from local roots in different countries, we have a deep tradition of respecting and appreciating individual differences. Doing so has been core to our success for over 175 years. We are committed to sustaining an environment where every colleague is supported in their professional pursuits, can maximize their individual potential and contribute to our collective success.#LAM