HR Services - Payroll Specialist

The Payroll Specialist works closely and professionally with Higginbotham HR Services team members, including Payroll, HR, Benefits and FMLA professionals, to serve our clients.ESSENTIAL Duties and Responsibilities:Payroll AdministrationProcess payroll for client(s) using preferred payroll softwareManage time & attendance system (including training as needed)Process and review payroll reports and provide to client(s) contact each pay cycle including validation of batch totals and hoursManage and track PTO balances in payroll system for client(s)Process new hires, status changes, direct deposit changes, tax changes, address changes, name changes, terminationsSet up and manage all court ordered employee deductions such as child support, garnishments, IRS levies, tax liensProcess off-cycle payrolls and manual checks or calculations as requested by client(s)Provide payroll related reports (EEO-1, wage statements, 401k, quarterly reporting) to client or customer service team as requested or as needed for complianceAnswer general payroll and time/attendance questions from client managers and employeesWork with client(s) and HRIS vendors to administer year end W-2’s and help answer questions from employeesAssist with set-up of new locations, positions, cost centers needed in payroll and time/attendance systemsCoordinate the set-up of new pay codes (Earnings, Deductions, Memos)Guide and assist client(s) with final pay/terminations including knowledge of the final pay laws/rules in all statesAssist client(s) with tax notices or discrepancies by working with payroll provider’s tax department to ensure timely responsesStay on top of payroll related law changes and updatesBeing able to research payroll related compliance, rules and lawsBenefitsWork with Benefit Specialist or BenLite to ensure all benefit deductions are setup in payroll systemProvide new hire and termination reports to the Benefit Specialist weekly, bi-weekly or on a monthly basisAdministrationEmployee headcounts for all clients for Higginbotham HR Services Controller for billing clients monthlyMaintain personnel filesComplete Verifications of EmploymentComply with Higginbotham HR Services policies and performance expectationsDocument Higginbotham HR Services and client processesParticipate in ongoing training provided by Higginbotham HR ServicesAdditional other duties as assignedJOB REQUISITES:The individual in this position should be competent, experienced, personable, a problem solver, reliable, ethical, detail oriented, organized and able to adapt to the pressures of effectively managing multiple goals and daily tasks at once: demanding client, ongoing projects, deadlines, and requests for employee assistance.Preferred Education/Training/Experience:2+ years Payroll processing experience or 3+ years Human Resources experienceFPC RequiredCPP PreferredSkills, Knowledge, and Abilities:Strong organizational and time management skillsStrong attention to detailSolid understanding of the application of HR and Payroll processes for federal and state laws to limit client liabilityProficiency with Microsoft OfficeExcellent communication and customer serviceExcellent interpersonal skillsStrong problem-solving skillsExercise discretion and independent judgmentAbility to maintain a positive presence in the workplacePhysical Demands and Working Conditions:Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Stooping, crouching, reaching, standing, and walking are occasionally required.Talking, hearing, and seeing with close visual acuity are frequently required.Keying data is repetitive motion and is frequently required.The position is not substantially exposed to adverse environmental conditions.Occasional exposure to other worksites that require personal protective equipment.Driving to client and/or corporate locations is sometimes required.