HR Vendor Management Partner

The RoleJoining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology, with a diverse pipeline of development programs across various diseases.As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.Reporting directly to the Director of HR Operations, the HR Vendor Management Partner will support business owners in optimizing Moderna’s entire portfolio of HR vendors. This individual contributor role requires a strong operational mindset and close collaboration with Procurement, Finance, Legal, and HR Centers of Excellence to ensure vendors and external services are properly selected, monitored, and managed. The successful candidate will play a key role in streamlining vendor contracting and invoicing processes, maintaining accurate documentation for audits, and driving compliance and accountability across stakeholders. With a focus on process improvement and operational excellence, this role will contribute significantly to the efficiency and scalability of HR operations at Moderna.Here’s What You’ll DoYour key responsibilities will be:Vendor and Budget ManagementCoordinate with Moderna HR business, Procurement and Finance teams to support vendor management activities aligned with company goals and resource optimization.Assist in monitoring HR vendor budgets and tracking PO usage.Manage POs and track budget utilization, ensuring all requisitions align with cost centers and approved budgets.Support business owners by monitoring budget usage, submitting PO increase requests, and notifying them upon approval.Oversee monthly PO spend reporting and promptly alert stakeholders to variances or overspending trends.Vendor Onboarding and Contract CoordinationOnboard new vendors in the ModernaBuy database, ensuring accuracy of all information.Collaborate with Contract Facilitators to provide required details for contract creation and clarify any outstanding questions.Submit contract requests based on business owner inputs and coordinate with Contract Facilitators for additional information or clarifications.Invoice and Payment ProcessingWork closely with Accounts Payable (AP) to confirm processing timelines and payment dates for HR vendor invoices (e.g., benefits, learning, staffing agencies).Track expected payments and follow up on any missing invoices.Support communication between Moderna and external HR vendors on all payment-related matters.Educate and guide vendors through Moderna’s invoicing processes and partner with AP to improve invoice processing efficiency.Reporting and ComplianceSupport year-end processes in collaboration with business owners, adhering to Finance deadlines.Maintain accurate documentation and ensure compliance with internal policies and audit requirements.Your Responsibilities Will Also IncludeDraft , Update and maintain Standard Operating Procedures (SOPs) for vendor management-related processes.Provide reports and summaries.Explore technologies and solutions that could enhance current vendor management processes, and propose improvements to optimize the overall experience with vendor management.The key Moderna Mindsets you’ll need to succeed in the role:“We behave like owners. The solutions we’re building go beyond any job description.” This role requires end-to-end accountability for managing all aspects of HR vendor operations. You’ll own the vendor ecosystem, proactively solve challenges, and continuously improve the process to enhance HR delivery at Moderna.“We digitize everywhere possible using the power of code to maximize our impact on patients.” By managing systems such as SAP, Agiloft, and ServiceNow, you’ll be central to our effort to digitize and streamline the HR vendor lifecycle, enabling operational scalability and better patient outcomes through stronger HR support systems.Here’s What You’ll Bring To The TableBachelor’s degree required.3 years of relevant experience in vendor management / vendor payment processes.Hands-on experience with SAP systemsProven ability to work with multiple service providers under varying terms and contracts.Working knowledge of purchase order (PO) and invoice processing.Strong ability to build collaborative relationships with diverse stakeholders.Excellent communication skills (written and verbal).Ability to thrive in a matrix environment; flexible, collaborative, and deadline-driven.Exceptional organizational skills with attention to detail and a results-focused approach.Demonstrated ability to manage multiple tasks simultaneously and prioritize effectively.Analytical mindset with strong critical thinking and problem-solving skills.High-level proficiency in Microsoft Office Suite, especially Excel.At Moderna, we believe that when you feel your best, you can do your best work. That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.Quality healthcare and insurance benefitsLifestyle Spending Accounts to create your own pathway to well-beingFree premium access to fitness, nutrition, and mindfulness classesFamily planning and adoption benefitsGenerous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdownSavings and investmentsLocation-specific perks and extras!The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.About ModernaSince our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.Moderna is a smoke-free, alcohol-free, and drug-free work environment.Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at leavesandaccommodations@modernatx.com.