Immigration Coordinator-HR International Personnel-Mount Sinai Hospital-Hybrid-Full Time-Days

DescriptionJob DescriptionPosition TitleImmigration Coordinator-HR International Personnel-Mount Sinai Hospital-Hybrid-Full Time-DaysPosition SummaryThe Immigration Coordinator is responsible for a range of client service, operational and administrative tasks in the International Personnel (‘IP’) Division of the Human Resources Department. This individual is often the first contact point with our foreign-national customers, and is a friendly and helpful communicator and problem-solver – an ambassador for the Mount Sinai Health System brand. Supports the early stages of the visa application process with document intake and preparation, data entry and records management. This individual also assists with billings and collections, and office management duties. The Immigration Coordinator is a self-starter, eager to learn, and detail-orientated, with often an interest in law, immigration, office operations, and/or human resources.ResponsibilitiesAssist in preparing forms for submission to the immigration service (e.g., applications for employment authorization, applications for change of status, applications for adjustment of status; assist with J-1 visa processing overflow, etc.)Provide original documents i.e. approval notice, DS2019, and I-20 etc. to employeesWork with congressional and senate representatives to escalate urgent immigration matters such as pending employment authorization, change of status, and biometrics appointments as neededLiaise with Dep’t of State, USCIS, and CBP to facilitate corrections to records, obtain emergency visa appointments, and expedite pending mattersNotify USCIS of H-1B withdrawalComplete I-9 and E-verify and re-verification processes for employees (visa and non-visa holders)Manage department budgetCreate records and maintain data in Immigration Tracker software systemRun monthly status maintenance reports to ensure visa complianceReconcile social security number reports for new hires with HRISMaintain closing files and archiving for storage Work closely with Immigration Specialists to provide support where needed for case preparation and submissionPrepare consular packages for E-3, F-1, H-1B, J-1 visas and for USCISOrder supplies and direct calls as neededOversee observer program for Health SystemPerform other duties as assigned.QualificationsEducation Requirements: Bachelor’s Degree.Experience RequirementsSome office experience, preferred, especially in law, immigration, academic healthcare, or human resourcesCustomer service; empathy; high emotional intelligenceExcelMicrosoft Office SuiteExperience with SEVIS and/or Immigration Tracker, preferredGeneral Skills And CompetenciesAbility to work with a diverse international clientele, multilingual a plusAbility to seamlessly switch gears for one task to anotherStrong customer service orientationPleasant and effective written and oral communication Interest and aptitude for career growth and learningBasic billing and collection skills Strong organizational skillsExcellent judgment and ability to deal with difficult situationsCompensation StatementThe Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65,074.21 - $74,250.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.Non-Bargaining Unit, 573 - HR International Personnel - MSH, Mount Sinai HospitalEmployer DescriptionStrength through Unity and InclusionThe Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.About The Mount Sinai Health SystemMount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.Equal Opportunity EmployerThe Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.CompensationThe Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65074.21 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.