Junior Personal Assistant

The Junior Personal Assistant will provide dedicated, high-level administrative and organizational support to the CEO. This role is crucial for ensuring the CEO's schedule, travel, and communication are managed seamlessly, allowing the executive to focus on strategic priorities. The ideal candidate is a proactive, highly organized, and discreet professional who thrives in a fast-paced environment. ResponsibilitiesCalendar Management: Expertly manage and prioritize the CEO's complex calendar, including scheduling meetings, appointments, and teleconferences across different time zones.Travel Coordination: Arrange comprehensive domestic and international travel logistics (flights, accommodation, transfers, visas, itineraries) with meticulous attention to detail.Communication & Gatekeeping: Serve as the primary point of contact, screening and prioritizing phone calls, emails, and correspondence, and drafting professional communications on behalf of the CEO.Meeting Support: Prepare meeting materials, presentations, and reports, and occasionally attend meetings to take minutes and track action items.Office Administration: Assist with expense reports, invoicing, and maintaining an organized filing system (digital and physical).Personal Support: Provide some personal administrative support to the CEO as needed, always maintaining strict confidentiality.Flexibility: Be available to support critical tasks and urgent scheduling outside of standard hours, including occasional weekend availability.QualificationsProven experience (1-3 years) in an administrative, personal assistant, or executive assistant role.Excellent written and verbal communication skills in English.Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).A professional, discrete, and highly reliable demeanour with a strong emphasis on confidentiality.