Legal Assistant, Tax Litigation

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.We are currently recruiting for a Legal Assistant (LA) in our Tax Department. The LA will proactively and independently manage a partner's practice and provide the LPs with a high level of support in order to enhance practice efficiency. Along with superior multi-tasking, administrative and communication skills, the successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service. Experience in tax law or litigation is required.Major Responsibilities And DutiesManages the LP's inbox by proactively monitoring and responding to emails to keep current on developments within filesMaintains the LP's calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as neededPoint of contact with clients and various internal and external stakeholders to provide assistance and information as required. Develops and maintains effective relationships with clientsProvides necessary support for LP’s roles in Firm management and on boards of not-for-profit enterprisesAdministers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiriesProvides support for conference and other business development activities including speaking notes and presentation materialsSupports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, assisting with development of pitch materialsManages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management systemCoordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Effectively utilizes document production services and other resources for document production activitiesReceives, researches, prepares for and follows up on audit inquiriesPerforms other duties as required to achieve Firm objectivesPosition RequirementEducation and ExperienceThe position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered.Knowledge And SkillsExtensive experience supporting a Partner’s practice and maintaining a high level of discretion and confidentiality at all timesExcellent attention to detail, with strong written and verbal communicationStrong technical skills (MS Office Suite)Organizational and time management skills required to effectively multi-taskHighly responsive and able to successfully manage changing prioritiesCommitment to teamwork along with the ability to take initiative and work independentlyTakes full responsibility for assigned tasksKnowledge of legal proceduresDrafting and proofreading skills We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.Accessibility and AccommodationWe thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.Background and Reference ChecksPlease note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.