Legal, Risk & Compliance Coordinator

BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Legal, Risk & Compliance Coordinator to join a goal-oriented teamQUALIFICATIONS NEEDED:Required:Diploma or Certificate in Office Administration, Legal Studies, Corporate Governance, or Business Management.Preferred:Short courses in Compliance Administration or Risk Management are advantageous.Company Secretarial or Compliance Administration qualification (e.g., CGISA Introduction to Corporate Governance) advantageous.Experience needed to deliver the role seamlessly:Minimum 2-4 years experience in an administrative, legal, compliance, or company-secretarial support role.Basic understanding of corporate governance, risk management, and legal administration.Experience maintaining registers, tracking documents, and preparing reports.Proficiency in MS Office (Excel, Word, PowerPoint) and general document management.Working knowledge of Companies Act 71 of 2008 and board administration processes.Experience preparing board packs, resolutions, minutes, and statutory registers.Familiarity with corporate governance principles (King IV/V) and compliance documentation.KEY DUTIES & RESPONSIBILITIES OF THE ROLE:Core Technical Delivery:Business ManagementCoordinate day-to-day operations of the Legal, Risk & Compliance Department, ensuring timely delivery of all administrative, reporting, and governance outputs.Manage the departments master action tracker, ensuring all commitments, follow-ups, and submissions are monitored and completed on schedule.Act as the primary liaison between the Head: Legal, Risk & Compliance and other departments for document requests, deadlines, and governance deliverables.Oversee document and record control frameworks, ensuring departmental filing structures, version control, and confidentiality protocols are consistently applied.Prepare and collate information for departmental performance reports, Board submissions, and compliance dashboards etc.Coordinate departmental training, awareness, and policy rollouts, ensuring completion and record-keeping of attendance and acknowledgements.Support the budget tracking and procurement process within the department (e.g., managing PO requests, vendor correspondence, and expenditure reports).Maintain a high standard of professionalism and integrity in all internal and external communications on behalf of the departmentLegal & Compliance SupportMaintain and update the contract register and filing system, track document lifecycles, renewal dates, and obligations.Support the management of compliance registers and monitor key action items or audit findings for follow-up.Prepare document templates, legal summaries, and formatted reports as directed.Ensure legal and compliance documentation is audit-ready and aligned with retention and confidentiality requirements.Governance and Company Secretarial SupportSupport the Head: Legal, Risk & Compliance in preparing Board and Committee documentation, including agendas, packs, and resolutions.Maintain statutory registers, declarations of interest, and beneficial ownership documentation in accordance with the Companies Act.Coordinate track policy and procedure reviews, ensuring version control, sign-off, and repository management.Prepare draft meeting minutes and maintain accurate records of governance decisions and follow-up actions.Assist with CIPC submissions, documentation of company secretarial filings, and record-keeping of approvals and confirmations.Cross-Functional CoordinationSupport communication and documentation flow between Legal, Risk, Compliance, and other departments.Ensure consistency between departmental trackers and enterprise governance systems.Participate in departmental reviews and contribute to continuous process improvement initiatives.Risk & Governance CoordinationSupport in maintaining departmental trackers and risk registers.Compile and prepare input for Finance and Risk and Social & Ethics Committee reports.Support combined assurance and audit processes by providing accurate documentation.Key ResponsibilitiesMaintain audit-ready documentation and consistent record-keeping.Ensure departmental trackers and registers are updated regularly.Verify accuracy of data and version control before submission.Assist in implementing corrective actions following audit findings.Support preparation for internal audits, inspections, or external reviews.Application Deadline: 12 December 2025If you do not receive a response from us within three weeks after closing date please understand that your application was not successful.Disclaimer:Dear Applicant, we appreciate your interest in joining our organization. It is imperative for us that you understand how we handle your information. We are committed to ensuring the security and confidentiality of the information you provide. Your personal details will be collected for the sole purpose of the application process and will be used strictly for that purpose. By applying, you acknowledge and consent to the collection, use, and protection of your personal information in accordance with our privacy policy. If you have any inquiries or concerns, our Human Capital department is available to provide clarification. We look forward to reviewing your application.For detailed information on data handling, please review our privacy notice:https://www.biovac.co.za/wp-content/uploads/2022/08/published_Biovac-Privacy-Notice-20220617-2306-en.pdf.