Administrative Officer

Job DescriptionAt Levi Strauss & Co. , we believe that a welcoming, well-run office reflects the strength of our brand. We are seeking a proactive and professional Office Administrator to be the face of our workplace—ensuring an exceptional environment for employees and guests alike. This role plays a critical part in creating a seamless, safe, and supportive office experience. From managing daily operations and coordinating vendors, to supporting internal events and onboarding, you will be a key contributor to our positive and productive work culture.

Key ResponsibilitiesGuest & Visitor ExperienceAct as a brand ambassador by offering a warm and professional welcome to all visitors and staff. Oversee guest registration and promptly notify relevant team members of visitor arrivals. Coordinate access card issuance for overseas visitors and ensure timely return post-visit. Office Operations & MaintenanceMaintain a clean, safe, and well-functioning office environment. Monitor and manage service vendors (e. g. , cleaning, plants) to ensure consistent quality. Enforce security procedures including visitor logging and adherence to safety protocols. Report maintenance issues and ensure timely repair or replacement of office equipment and furniture.

Conduct regular safety checks, such as verifying fire extinguishers, and support office-wide drills and safety communications. Mail & Deliveries ManagementCoordinate outbound shipments including documentation (e. g. , proforma invoices, cost centers) and timely dispatch. Provide tracking information and ensure delivery efficiency. Administrative & Event SupportPrepare access cards, nameplates, and workspace setups for new hires. Coordinate access termination for offboarding employees. Assist with vendor permit applications as required by building management. Support purchase order creation and invoice review as requested by the Manager. Assist in the setup and logistics for office events and meetings (e. g. , Town Halls).

Office Events & Activities - assist in planning and coordinating internal office activities, celebrations, and employee engagement programs, etc. Other tasks as assigned. RequirementsProven experience in office administration or facility management. Strong interpersonal and communication skills; a welcoming and helpful demeanor. Highly organized with excellent attention to detail. Ability to manage multiple tasks and deadlines efficiently. Familiarity with basic procurement and vendor coordination processes is a plus. Proficient in Microsoft Office and general administrative tools. LOCATIONBangkok, ThailandFULL TIME/PART TIMEFull timeCurrent LS&Co Employees, apply via your Workday account.