Office Coordinator

We're Looking for an Office Coordinator – Be the Heart of Our Helsinki Office!Do you thrive in a dynamic environment where no two days are the same? Do you take pride in creating a vibrant, well-run workplace that supports and energizes the people around you?We’re looking for a highly organized and proactive Office Coordinator to become the backbone of our Helsinki headquarter. Supporting around 75 international colleagues, you’ll be the go-to person for all things office-related—ensuring smooth daily operations, nurturing a positive office atmosphere, and providing essential administrative support. Your Key ResponsibilitiesOperational Excellence:

Keep the Helsinki office running like clockwork. Handle all aspects of office administration - everything from meeting arrangements and travel bookings to vendor communication and office supplies. Craft a Thriving Workplace: Create and maintain a welcoming, inspiring office atmosphere. From a tidy, well-stocked workspace to an energizing environment, your influence will be felt every day. Team Player & Culture Champion: Help onboard new colleagues, organize internal events, and be a friendly, reliable point of contact for our teams. You’re the eyes and ears of the office—ready to support, inform, and connect. Client-Facing Professionalism:

Greet visitors warmly, respond to general emails, and represent the company with professionalism and positivity. Administrative Powerhouse: Support Finance and Human Resources functions with tasks such as invoice handling, coordinating employee benefits and welcoming new employees, and collaborating with other departments on various administrative needs. Office as Your Business Card: Ensure the office is always organized, stocked, and presentable—you take pride in a space that reflects our culture and professionalism.

What You’ll BringYou thrive in a fast-paced setting and juggle tasks with ease (and a smile!)Exceptional organizational and time management skills—attention to detail is your superpower. A customer service mindset: you love supporting others and contributing to a positive workplace. A hands-on, can-do attitude with great problem-solving instincts. Fluency in Finnish and English is a mustSolid Microsoft Office skills. A passion for operational excellence—you love the hands-on nature of keeping an office running smoothly. (Please note: due to the nature of this role, remote work is not possible.

)How We Support YouQuarterly Sports & Culture and massage benefitsChance to earn up to 12 bonus vacation days annuallyCulture & Community: Friday hangouts, international colleagues and other fun eventsSupport from your international team and thorough onboardingLong-Term Career OpportunityWe’re looking for someone ready to grow with us and become a key part of our office community. Ready to Make a Difference?We can’t wait to meet you! Please send us your application no later than June 27th – we will be reviewing applications and starting interviews during this period.

Our Growth Partnership Solutions IncludeGuaranteed 1-to-1 Executive MeetingsTailored introductions with senior decision-makers, handpicked by our customers to align with their strategic objectives. Exclusive Networking ExperiencesCurated, invitation-only events that foster meaningful dialogue with key stakeholders and future partners. Brand Positioning & Thought LeadershipOpportunities to showcase expertise and influence target audiences through targeted content and speaking engagements.