Executive Assistant

I'm working with a prominent, well-established firm in the property sector to find a highly organised, professional, and discreet Executive Assistant to provide comprehensive support to their two Joint Chief Executive Officers. The successful candidate will play a key role in ensuring the CEOs’ time is managed efficiently and that daily operations run smoothly. This is a full-time, in-office role, Monday to Friday. Key ResponsibilitiesDeliver high-level administrative support to the Joint CEOs, including extensive calendar management, coordinating complex travel, and arranging meetings.

Serve as the primary point of contact for all internal and external parties on behalf of the CEOs. Manage front-office duties, including screening all incoming calls, handling mail and couriers, preparing meeting spaces for presentations, and providing refreshments for guests. Draft and prepare detailed reports, briefing documents, presentations, and all business correspondence. Attend meetings, accurately record minutes, and ensure timely follow-up on action items. Provide comprehensive administrative assistance to various teams as needed. Handle sensitive and confidential information with the utmost integrity and discretion.

Organise board meetings, assist with the preparation of board packs, and liaise with all board members. Coordinate with senior executives, project teams, and external legal and financial partners. Oversee all office-related functions for the CEOs, including managing expenses, maintaining filing systems, and document control. Lend support to special company projects and events as required. Skills & ExperienceDemonstrated experience as an Executive Assistant or Personal Assistant supporting senior-level or C-suite executives, preferably within the property, development, finance, or professional services industries. Exceptional organisational abilities with a meticulous eye for detail.

The capacity to manage multiple priorities, work to deadlines, and remain composed under pressure. Outstanding verbal and written communication skills. A high degree of discretion and professional conduct. Advanced proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). A proactive, confident, and problem-solving approach. A flexible and positive attitude with a strong ability to anticipate needs.