Neilson Financial Services is a rapidly growing, multi-jurisdictional life insurance group operating across the UK, Canada, Australia, US and expanding globally. We design, market, distribute, and administer life insurance products through proprietary Neilson Financial Services is a rapidly growing, multi-jurisdictional life insurance group operating across the UK, Canada, Australia, US and expanding globally. We design, market, distribute, and administer life insurance products through proprietary and affinity brands. As we scale, we are building a world-class leadership team and support structure. and affinity brands. As we scale, we are building a world-class leadership team and support structure.
Job DescriptionWe are seeking a highly capable and discreet Executive Assistant to support our CEO in all aspects of business and personal life. This is a pivotal role suited to a polished operator who thrives in a fast-paced, entrepreneurial environment and brings exceptional judgment, efficiency, and attention to detail. You will be the CEO’s right hand, enabling him to lead effectively across multiple time zones and responsibilities.
Executive SupportProactively manage the CEO’s calendar, across time zones and business units, ensuring optimal prioritization and alignment with strategic goalsCoordinate domestic and international travel, including flights, accommodations, itineraries, and visasPrepare materials for board sessionsTrack key actions, projects, and deadlines, ensuring follow-through and accountabilityAssist with formatting, proofreading, and version control of strategic documents and presentationsLeadership & Operational LiaisonAct as a central point of coordination between the CEO and the executive leadership teamAttend select meetings to capture actions and maintain project momentumHelp manage confidential HR and legal documentation and relationships with stakeholders Personal, Family & Property SupportOversee personal calendar items, appointments, and family commitmentsSupport CEO’s spouse with contractors, property management and select domestic adminAssist with family travel arrangements and logistics for the CEO’s children (e.
g. school schedules, extracurriculars, etc. )Support broader personal administration (e. g. gift sourcing, event RSVPs, reservations)Other DutiesMaintain strict confidentiality and discretion at all timesBe responsive outside of traditional hours when needed to accommodate international time zones or urgent mattersQualifications Minimum 4+ years of experience supporting a CEO, founder, or senior executiveExceptional organizational, communication, and problem-solving skillsHighly tech-literate (MS Office, travel tools, task/project management systems)Calm under pressure, emotionally intelligent, and grounded in discretion
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