About the RoleThe Business Operations Associate will be responsible for coordinating various aspects of video recording sessions, ensuring smooth communication between teams, and managing logistics and quality control. ResponsibilitiesSession Coordination: Coordinate with speakers, editors, and POCs for scheduled recordings. Ensure session flow and timelines are followed as per the shoot plan. Documentation & Tracking: Maintain detailed tracking sheets for video recordings, edits, and reviews. Update status of each session: Recorded, Editing, QC, Final Link, etc. Communication Bridge: Act as a communication bridge between the studio team, the content team, and the stakeholders.
Collect edit points and feedback from POCs/speakers, and ensure proper updates are made to the editors. Logistics Support: Assist in arranging studio equipment, confirming speaker availability, and organizing session resources. Need to travel to multiple locations to set up studios in the speaker locations. Track petty cash usage, raise requests for purchases, and travel bookings (if needed). Quality & Review Management: Ensure every video has been reviewed, edited, and uploaded properly. Help schedule review calls and gather final approvals before upload. Daily Reporting: Submit daily updates on studio activities, including sessions recorded, pending, edited, and reviewed.
Share updates with team leads and relevant stakeholders through sheets or dashboards. Backup & Uploads: Ensure video files are backed up properly in Google Drive/AWS and linked to the master tracking sheet. Support with AWS S3 link uploads and thumbnail confirmation.
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