Office Administrator

Company DescriptionBeyond Blue Clean Energy is a UK-based high-tech construction equipment consulting firm, We specialize in professional electrification retrofitting services for heavy machinery and equipment, dedicated to advancing clean energy adoption in industrial sectors. We are looking to expand our team with an Office Administrator.RoleA highly organised and detail-oriented Office Administrator to provide administrative, operational and communication support across our organisation. This role is essential in ensuring the smooth day-to-day running of office operations, coordinating with multiple employees and supporting ongoing projects and process improvements.Key TasksAdministrative SupportDraft, format and proofread communications, reports, and quotations.Manage incoming and outgoing correspondence, ensuring timely responses.Maintain accurate records and filing systems (both digital and physical).Operational AssistanceUpdate and maintain company databases, CRMs and spreadsheets.Process invoices, purchase orders and related financial documentation.Order office supplies and manage stock levels efficiently.Coordinate with other employees to maintain smooth workflows.Communication & LiaisonServe as the first point of contact for internal and external queries.Distribute information and updates across teams promptly.Prepare meeting agendas, take accurate minutes and circulate them. Project & Process SupportAssist in managing project timelines, deliverables and documentation.Track progress and compile reports on key metrics.Support process improvements by identifying opportunities for efficiency.Experience and QualificationsEssentialOrganisational skills - Ability to manage multiple priorities effectively.Attention to detail - Accuracy in work and thoroughness in record keeping.Time management - Capable of meeting deadlines in a fast-paced environment.Communication - Clear and professional verbal and written skills.IT proficiency - Skilled in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Problem-solving - Proactive approach to resolving issues and improving processes.Good to haveProven experience in an administrative or office management role.Familiarity with CMS systems and websites.