Office Administrator & Operations Assistant (ENGLISH / TURKISH)

About ArtköyArtköy is an innovative e-commerce company dedicated to bringing beautiful art frames to homes and businesses. We believe in the power of art to transform spaces and are passionate about providing high-quality, unique framing solutions. We also use AR (Augmented Reality) technology, allowing customers to visualize frames in their own space before buying. As a growing startup, we offer a dynamic, creative and collaborative environment where your contributions directly impact our success and brand presence.We are seeking a highly organized and detail-oriented Office Administrator & Operations Assistant to become the backbone of our daily operations. If you thrive in a structured environment and excel at managing multiple responsibilities with precision, we encourage you to apply.Role Description Accounting Support: Assisting the accountant with data entry, organizing invoices/receipts, and ensuring proper filing of financial documents.Task Organization: Managing company Trello boards, assigning tasks based on team leader input, and tracking project deadlines.Translation & Document Management: Translating internal and external documents (English to Turkish) and maintaining organized file structures in Google Drive.Office Operations: Managing office supplies, coordinating meeting schedules, and handling general correspondence.1. Operational & Task ManagementManage and track team assignments using our web-based task management system, Trello. Trello is a simple and intuitive tool, and comprehensive guidance will be provided if you are not yet familiar with the platform.Ensure tasks are organized, deadlines are met, and status is visible across the boards.Support all team members by managing meeting schedules and coordinating internal logistics.Maintain and manage physical and digital office supplies and general correspondence.2. Financial & Document SupportWork closely with our accountant, assisting with essential financial tasks such as data entry, organizing invoices, expense reports, and filing documentation.Serve as the primary custodian for document organization in Google Drive, maintaining accurate and accessible file structures.Utilize Google Sheets and Google Docs (our internal standard tools) for data organization, storage, and presentation.3. Translation & CommunicationExecute accurate translation of internal and external documents (English to Turkish and Turkish to English).Maintain professional communication standards (Email, WhatsApp, Phone) as outlined in our company guidelines.What You'll Need (Required Qualifications)Proven experience in an administrative, operations, or office management role.Being familiar with Google Workspace (Sheets, Docs, Drive, Gmail) Google Sheets is similar to Microsoft Excel and Google Docs is similar to Microsoft Word.Experience with or ability to quickly master task management platforms like Trello.Exceptional organizational skills and a strong commitment to detail and accuracy.Excellent written and verbal communication skills in Turkish and English.A proactive attitude and the ability to anticipate administrative needs.What We OfferExceptional Work-Life Balance: Enjoy a compressed workday with core hours from 8:00 to 15:00 (5 days per week), ensuring you finish early to maximize your personal time.Flexible Hybrid Model: We support a flexible work approach, allowing 1–2 days of remote work per week to optimize productivity and commute time.Opportunity to grow with the company: This is a ground-floor opportunity. Exceptional performance in this role will directly lead to the chance to be part of our management department as the company grows.Competitive salary.Pluxee Meal Card for Meals and Groceries.Transportation fees.A professional, supportive team environment with clearly defined responsibilities.