Office Administrator

Office Administrator – Bolton (Full-time, On-site)About Spectra Fire & SecuritySpectra Fire & Security Ltd, based in Bolton, is a leading provider of integrated fire and security solutions, delivering dependable systems and support to clients across Greater Manchester, Cheshire, and Merseyside since 1990. Our services include design, installation, and maintenance of CCTV, access control, fire alarms, and intruder systems, ensuring our clients’ safety and compliance.Role Summary We are seeking a highly organised and proactive Office Administrator to support our team at our Westhoughton office. The role is office-based and full-time, with working hours of 8:30am–5:00pm and a one hour lunch break.Key ResponsibilitiesHandling incoming calls and emails with professionalismProcessing invoices, chasing payments, and maintaining accounts recordsScheduling engineers and coordinating appointments efficientlyOrdering equipment and managing stock levelsAccurate data entry, document filing, and updating internal systemsAssisting management with administrative tasks as neededEssential Skills and ExperienceMinimum 2–3 years’ experience in an office administration role (ideally in the fire & security or related technical sector)Confident user of Microsoft Office 365Strong attention to detail and excellent organisation skillsEffective communicator, both written and verbalCustomer-focused approach with the ability to resolve issues promptlyDesirable Skills for the IndustryFamiliarity with fire and security systems, scheduling engineers, or supporting compliance processes​Knowledge of relevant British Standards (e.g. BS 5839, BS 5266) or willingness to learn​Experience with accounts or service management software, customer databases, CASH or CRM ​Benefits20 days holiday plus 3 additional days over Christmas for admin staffLife insurance policyPositive and supportive workplace cultureLocation: James Street, Westhoughton, Bolton, BL5 3QRIf you’re looking for a varied role in a friendly, professional environment, and want to make a difference in a fast-growing industry, we invite you to apply via LinkedIn or send your CV to Info@spectrafs.co.uk