Fleet Hire Administrator

Fleet / Hire AdministratorWe are seeking a Fleet/Hire Administrator to join our Fleet Compliance Admin Team at Kingsmill. This full-time role supports the I&C Operations, Municipal, and Workshop teams, ensuring efficient and compliant fleet management.This is a hands-on role requiring initiative, reliability, and the ability to build positive working relationships at all levels.Key Responsibilities:Coordinate vehicle hire, taxation, MOTs, and other compliance administration tasksSupport workshops and operational teams with timely and accurate administrative processesMaintain effective relationships across departments and with external partnersEnsure all fleet documentation and records are up to date and compliantManage monthly vehicle taxation and maintain compliance with O Licence and Transport Manager requirementsProcess and track PCNs, Notices of Intent to Prosecute, and appeals to resolutionMaintain accurate records in the Fleet Management System (Fleetwave) — including vehicle additions, disposals, movements, and compliance certificationsCoordinate hire requests, vehicle sourcing, extensions, and liaise with hire companies to meet service standardsHandle fuel card orders, toll account management, and related paymentsRaise and process purchase requisitions (PRs) and manage vehicle disposalsProduce and update vehicle lists, weekly reports, and respond promptly to internal and external customer queriesRequirementsAbout You:Excellent administration, organisational, and computer skillsStrong attention to detail and ability to manage multiple tasks effectivelyConfident communicator with a professional and proactive approachGeographical knowledge and/or automotive experience are advantageous but not essentialA team player who enjoys working collaboratively in a fast-paced environmentComputer literate, with strong proficiency in Microsoft Office and general IT systemsProven administrative experience with excellent attention to detail and accuracyConfident and professional communicator, able to engage effectively at all levels of the businessOrganised and self-motivated, with the ability to plan, prioritise, and manage a busy workloadAble to work efficiently under strict deadlines while maintaining high standardsFlexible and adaptable approach — willing to support colleagues, share knowledge, and develop skills in line with business needsProfessional and presentable in both appearance and attitude, representing the company positively at all timesBenefitsBiffa - we're changing the way people think about wasteAt Biffa, we love working with waste. Whether we're turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It's a view that's shared by our 11,000+ people around the country, who trust us to provide them with a career that's always rewarding, often challenging, but never dull.We believe different ideas, perspective and backgrounds are key to developing a creative and effective working environment which is why you'll find us championing diversity and equality at every turn.