Office Assistant / PA

The Brand: There are those who enjoy a game, and there are those who understand that there is magic inplay. Since 2010, Alexandra Llewellyn has made an art of it. From her famed backgammonboards and poker sets to exquisite games tables and card boxes, Alexandra’s beautifullycrafted, intricately detailed games turn play into something magnificent.Each piece is conceived in London before being handmade across the UK. Alexandra’ssignature designs – instantly recognisable for their craft as well as their distinctive style –have homes across the globe. Translating her clients’ worlds and wishes into mesmerising,characterful objects, Alexandra’s bespoke games are commissioned by prestigious luxurybrands as well as internationally well-known figures and royalty.The Role: We are looking for a highly organised, proactive and positive Office Assistant / PA to support thesmooth running of our creative studio. Acting as a central point of support for the team, youwill play a vital role in ensuring day-to-day efficiency, providing administrative and clericalsupport, and assisting Alexandra directly with both professional and personal organisationaltasks.This is a varied and hands-on role, ideal for someone who thrives in an exciting fastpaceddesign environment, enjoys keeping things in order, and brings warmth, discretion,and reliability to every task.Key Responsibilities:General Studio & Administrative Support• Buy office supplies and consumables as required, ensure the studio and office spaces arewell maintained and organised.• Ensure the making and packaging rooms are tidy with inventory clearly labelled.• Liaise with external contractors for studio maintenance, IT support, repairs and cleaner.• Ensure office equipment is up to date.• Maintain digital filing systems, company ‘Bible’ and handbooks.• Oversee studio utilities, subscriptions, alarm systems, and insurance renewals, and sendrelevant invoices for payment.• Support health & safety compliance and maintain relevant records.• Conduct annual, monthly and weekly fire alarm checks.Supporting Alexandra• Manage Alexandra’s diary and travel arrangements.• Assist with restaurant bookings, personal scheduling, and ad hoc tasks.• Provide organisational support for Alexandra’s professional and personal commitments.Production & Sales Support• Conduct a biannual stock count.• Assist with QC.• Handle general office enquiries by phone and email.• Assist with data entry (sales database).• Facilitate shipping and logistics for sales and production, providing customs clearanceassistance for international orders when required, making sure all shipping bills arelogged in correctly.• Make the product (training will be provided) and packaging components.HR & Team Assistance• Assist with recruitment and on boarding processes.• Maintain employee records and track holiday/sick leave.• Coordinate staff meetings, training sessions, and team events.• Assist in scheduling meetings, manage agendas, take minutes, and follow up on actions.• Support managers and other team members with administrative tasks andcontracts.• Help foster a positive studio culture through team activities (including our much-lovedgames nights).About you:• Highly organised with excellent attention to detail.• Proactive, adaptable, and able to prioritise effectively in a dynamic studio environment.• A confident communicator and natural people person, with a positive and supportiveapproach.• Discreet and respectful when working with high-profile clients and confidentialmatters.• A collaborative team player who enjoys helping others and keeping operations runningsmoothly.Why join us: This is a unique opportunity to be part of a small, passionate, and creative team in the heart ofBelgravia. You’ll be immersed in the world of luxury design, working closely with Alexandraand her artisans to help bring extraordinary games and objects to life for an internationalclientele.Applicants must have the ability to live and work in the UK without visa support.Please send your CV and Cover Letter to studio@alexandrallewellyn.com