Office Assistant (Part-Time)

Position Summary:The Office Assistant (Part-Time) provides administrative and front-office support to the Corporate Operations team and other departments across the organization. This position serves as the first point of contact for visitors and callers, supports day to day office operations, and assists with document handling, package preparation, scheduling, and inventory management. The Office Assistant works on site and ensures a welcoming, organized, and efficient office environment with a high level of professionalism and attention to detail.Essential Functions:Manage the company’s package printing function, including receiving requests, reviewing documents for accuracy, printing materials, assembling packages, applying version control, and preparing completed packages for internal delivery.Maintain printing materials and supplies (paper, toner, binders, folders) and report equipment issues promptly.Greeting and assisting visitors, customers, and field employees, ensuring a professional and welcoming reception experience.Answer and route incoming calls from the company’s main line and respond to general inquiries.Monitor and manage incoming messages from the company’s “Get in Touch With Us” email form and forward inquiries to the appropriate department.Collect, sort, and deliver documents received at the front desk to the relevant departments.Support filing and organization of physical and electronic documents and assist with incoming and outgoing mail and courier items.Assist with scheduling interviews, meetings, and appointments, and making follow up calls as needed.Provide general administrative support, including copying, scanning, data entry, and basic document preparation, to various administration departments, Corporate Operations, HR, Finance & Accounting, and Engineering.Monitor office supplies and inventory levels, replenish shared areas, and coordinate supply orders as needed.Perform other administrative duties to support daily office operations.Other Requirements:Maintain professionalism and confidentiality when handling internal documents and interactions.Provide consistent, courteous, and service-oriented support to employees and visitorsPhysical Demands:Primarily office-based with regular computer and printer use.Occasional light lifting of office supplies or document packages (20–30 lbs.).Frequent walking within the office to deliver documents and supplies.Work Environment:Standard office environment with a collaborative administrative team.On site, part time schedule: Monday, Wednesday, and Thursday (up to 30 hours per week).Qualifications:Associate Degree in Office Administration, Business Administration, or a related field, or a High School Diploma with relevant administrative experience.Minimum 1–2 years of experience in an office administration or customer service role.Proficiency in Microsoft Office (Word, Excel, Outlook).Strong organizational skills, accuracy, and ability to maintain confidentiality.Experience supporting multiple departments is an asset.Skills/Attributes:Strong organizational and time-management abilities.High attention to detail and accuracy, particularly when preparing documents and packages.Clear, professional verbal and written communication skills.Courteous, approachable, and reliable with a strong customer service mindset.Ability to prioritize tasks and work independently with minimal supervision.