Office Coordinator

Must be eligible to work in the United States, unable to provide sponsorship at this time. Job DescriptionKEY RESPONSIBILITIESCLERICAL DUTIES• Maintain and update Front Desk policies and procedures for our (3) Santa Monica campus buildings (SAMO).• Daily duties include greet visitors, maintain office supplies inventories, manage incoming and outgoing packagesand mail.• Coordinate with the Security team to ensure all guests/visitors check in at the main reception and remain thereuntil their host comes to greet them at reception.• Maintain and update Vendor Lists each quarter.• Upkeep and order supplies, snacks, and product for all three SAMO buildings.• Help on-board new employees with parking passes, name plates, and seating.• Update and administer all three SAMO buildings email distribution lists and seating chart.BUILDING MAINTENANCE LOGISTICS• Create workorders for our third-party vendors. Coordinate with our janitorial day porters at the SAMO campus toensure the SAMO buildings conform to our esthetic standards. The Office Coordinator team members rotatebetween the 3 buildings of the SAMO campus.• Work closely with building engineer and Facilities personnel to communicate work orders and repairs neededwhile tasks and urgent items receive appropriate priority.• Initial point of contact at SAMO for select vendors including but not limited to: Janitorial, Security, Engineering,Valet, etc.• Process vendor invoices relating to various vendors including but not limited to: office supplies, event staffing, andvendor services invoicesCAMPUS EVENTS• Serve as initial point of contact at SAMO to schedule events. Ensure that event forms are on-file and properly filledout. Ensure necessary third-party support vendors adequately staff the event.• Support execution of annual fire drill – ensuring that the SAMO emergency contacts are up to date.FACILITIES PARTNERSHIP• Alert department management of any deficiencies or shortfalls to ensure a timely correction.• Serve as ambassador and supporter of our employee Café operations.• Promote the continued efforts to establish Camp Stewart Café as the preferred provider of catered lunches andevents.DepartmentOFFICE COORDINATOREXPERIENCE, KNOWLEDGE, & EDUCATION (IF APPLICABLE) REQUIRED• Strong sense of responsibility, ownership, and excellent attention to detail.• Ability to identify and complete action items and assigned tasks.• Exemplary communication skills (written and verbal).• Intermediate Microsoft Word, Excel, Outlook, and PowerPoint skills.• Routinely handle numerous and frequent incoming correspondence, chat, and e-mail messages.• Excellent problem-solving and multi-tasking skills.• Ability to manage multiple projects simultaneously and in a fast-paced environment.• Adopt Standard Operating Procedures.• Calendar management and meeting logistics.• Ability to work independently and proactively.Please reply back with an updated resume if you or someone else you know is interested. Thank you.