Office Executive

About the CompanyAt Continental Equipment, smooth processes and systems are the key to our success. We’re looking for an Executive Assistant who has excellent organisational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines. This person will also help us achieve organisational efficiency by nurturing a positive, inclusive work environment.ResponsibilitiesOffice Administration: General office managementManagement of Tender PortalsManage suppliers of business services and any other office mattersCoordinate with IT Partner on IT requirements for office & employees’Ensure day-to-day organisational effectiveness and efficiency – typically office tidiness, office supplies, vendor relations, communicating with building maintenance team on safety/emergency drills/maintenanceManaging and arranging the training requirements of team membersISO and Business Certifications LeadHR Administration: Applying for government support/grants where eligible and availableManage staffing level, EP, SP, WP, quotas and leaveEnsure MOM/MOH requirements/mandates are complied withAdministration and record-keeping for staff training coursesBCP LeadGeneral Administration: Provide secretarial support to senior managementQualificationsComfortable in dealing with people with different backgrounds and responsibilities. Reliable, tolerant, and organised. Keen for new experience, responsibility and accountability. Able to work well with others and be a team-player.Required SkillsGood in communication and positive and open attitude are important traits of the researched profile. A genuine passion for people and working with is also mandatory.The position requires interaction across several departments and functions; therefore people-management skills, experience and natural ability are necessary.English language is required for international coordination and business expansion.Must be adept in use of MS Office 2010 or later, particularly Words, Excel and PowerPoint.