Office Management Executive - SVP-HR

United Arab EmiratesHot JobBe the First to ApplyJob DescriptionCore Duties and Responsibilities Executive AssistantResponsible for coordination, Integration, and overall administration of all correspondence from the SVP HR office in a timely fashion with a high degree of accuracy e.g., email, phone, general correspondence - including deployment of a streamlined process/redirecting communications to other businesses as neededResponsible for managing the calendar with an optimized process for weekly schedule management (i.e. prioritizing critical meetings/appointments/engagements); coordination with relevant Internal departments, stakeholders, and external entities, and handling any travel arrangementsResponsible for setting up meetings, travel, speaking engagements, and other appointments for the SVP with Internal and External stakeholdersShould ensure the effectiveness of communication received and disseminated through HR communications across the organization and liaise with internal and external parties their intent to schedule a meeting with the SVP- HR or any HR Functions UnitsProject Tracking and CoordinationHR Department Objectives - Project Tracking and Coordination. Schedule meetings with SVP HR and HR Function Heads to ensure implementation of projects and follow up Department Budget – Monitor the HR department operational budget and aim towards savingsAudit: Assist with HR audits and ensure that all necessary documents, including accurate information, are submitted to the auditorsHR Staff ManagementAttendance management: Track the daily Attendance of staff to ensure compliance, and submit monthly Attendance reports to the SVP HR Leave Management - Keep a record and schedule for the leaves for the year - ensuring that staff have utilized their leaves as per policyTrainings: Monitor and ensure that all HR Staff attend the recommended trainings as per their TNAHR Reports And PreparationReports: Understand and support the preparation of all kinds of Department reports and submit as per timelines Presentations: Supervise the development and production of corporate presentations in line with brand guidelines to support projects and objectives related to SVP HR office with a high degree of detail checkHR Communication: Handle the HR Announcements in line with the directive and policyHR Policies, Procedures, Process, Guidelines, Delegation of Authority, Handbook To have a clear understanding of all HR policies and processes, and follow the same Drive Compliance to Policies and Procedures by reviewing incoming documents, including but not limited to SharePoint and Oracle for approvals, ensuring compliance to policies and proceduresAd hocThe role includes a significant amount of ad hoc project-based work to support the SVP HR and the department. This may include analyzing and investigating a wide range of HR related matters, preparing reports, and proposing recommendationsDrive projects arising out of compliance-related areas to ensure the root cause is fixed and issues are not repeatedMonitor the progress of value-add projects of the department, liaising closely with the SVP HROperating EnvironmentOffice Based RoleFormal EducationBachelor's Degree/ Postgraduate preferredWork ExperienceA minimum of 5 years’ experience in a similar role, preferably in the GCC region. Experience of working in and currently working in a well-known organizationWorked in HR Department is an added advantage Skills And KnowledgeExcellent oral (Bi-Lingual with high fluency in written and spoken English, Arabic is a plus) and written communication skills and ability to professionally represent the officesCan work well and efficiently under pressure and has proven capacity to multitask/prioritize with no supervisionPrevious work experience in a leading/supervisory capacity, and a solid understanding of key principles of people management are required Strong interpersonal skills with the ability to build and maintain effective relationships with both internal and external stakeholders are a must Can handle personal sensitivities in a multicultural work environment; ability to use initiative and discretion to prevent undue complications and to handle challenging situations involving conflicts around personal sensitivitiesExperience of working with financial data and budgets, project tracking tools, document management methodologies, with an understanding of regulation/compliance is neededA solid understanding of the basic principles of good project.t management is a must; previous exposure to project management methodologies in a corporate setting is preferredPrevious work experience in ME region is required; previous work experience in Dubai (or UAE at large) within other governmental / semi-governmental entities OR reputable multi-national corporations would be an advantageKnowledge and ability to work with all MS Office productsVarious levels and willingness to continuously acquire new competencies and accept new challenges Office Management/Administration/Project Management Training Certificate in Formal Training/Seminars as Executive Assistant or equivalentJob InfoJob Identification 304 Posting Date 11/14/2025, 10:37 AM Locations Dubai World Trade Centre, AE Job Schedule Full time Similar Jobs