Operations Assistant

Organizational SettingThe Food and Agriculture Organization of the United Nations (FAO) advances the 2030 Agenda through its Strategic Framework bysupporting the transformation toward more efficient, inclusive, resilient, and sustainable agrifood systems. This effort promotesbetter production, improved nutrition, a healthier environment, and enhanced livelihoods,ensuring no one is left behind.The Subregional Office for the Pacific Islands (SAP) is responsible for developing, promoting, overseeing, and implementingstrategies and projects that drive the transformation of food, agriculture, and rural development. It also fosters and maintainsrelationships with subregional institutions.The Subregional Office is a subsidiary of the FAO Regional Office for Asia and the Pacific (RAP).Reporting LinesUnder the overall supervision of the FAO Sub-regional Coordinator for the Pacific, guidance of the Programme Officer and the direct supervision of the International Operations Specialist, the Operations Assistant will provide programme/project development, coordination and operational assistance. Ensure the smooth functioning of projects operations, consistent service delivery, and continuous evaluation and readjustment/improvement of the operational environment.Technical FocusThe Operations Assistant is responsible for day-to-day operational matters, ensuring compliance with organizational policies and procedures.Tasks And Responsibilities Act as the focal point for day-to-day project operations and coordination with relevant units and partners. Support project formulation, work planning, budget preparation, and monitoring of progress and expenditures. Assist in procurement, recruitment, travel, and other administrative actions, ensuring compliance with FAO rules and procedures. Contribute to the timely preparation and submission of progress and terminal reports and assist in project closure. Maintain accurate data and documentation in FPMIS and related FAO systems. Support the preparation of project documents, annexes, and country clearances. Prepare and process requests related to procurement, HR, travel, payments, operational advances, and asset management. Track and monitor purchase orders, contracts, and project delivery status; ensure timely actions and follow-up. Maintain up-to-date procurement, travel plans, and assist in budget monitoring and financial reporting. Support the preparation of Letters of Agreement, service contracts, and related submissions for clearance. Keep project documentation organized and uploaded in FPMIS; assist in project closure and reporting. Perform other operational and administrative duties as required.CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWINGMinimum Requirements High school diploma or technical diploma in business administration, management, finance or accounting Five years of relevant experience in finance, financial management of the projects Full Proficiency (level C) in English and Samoan language National of Samoa or resident of the country with valid work permitFAO Core Competencies Results Focus Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous ImprovementSelection Criteria Bachelor’s degree in business administration, management, finance or accounting would be an asset Experience in managing or coordinating international, regional, or national projects related to agriculture and the environment is highly desirableJob Posting19/Nov/2025Closure Date10/Dec/2025, 5:59:00 PMOrganizational UnitSAPDD - Programme, Policy CoordinationJob TypeNon-staff opportunitiesType of RequisitionPSA (Personal Services Agreement)Grade LevelN/APrimary LocationSamoa-ApiaDurationUp to 10 monthsPost NumberN/AIMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.