Operations Executive (ProVeg Malaysia)

Role SummaryWe are seeking a highly organised, proactive Operations Executive to ensure smooth operational processes and support impactful advocacy initiatives. In this role, you will help shape a more sustainable future through operational excellence and effective stakeholder engagement. This is a mission-driven role offering you the chance to drive positive change within ProVeg Malaysia and the broader food system.Job DetailsReports to: Country Director, ProVeg MalaysiaLocation: Greater Kuala Lumpur region / Hybrid remoteHours: Full-time (40h/week)Employment type: freelance contractorContract duration: 1 year (with possibility for extension)Salary: RM 3500- 4500 per month depending on experience (pro rata'd to working hours)ResponsibilitiesOperational and Administrative Support (70%)Serve as a key communication link between stakeholders, partners, and internal team members.Draft, edit, and distribute internal memos, newsletters, and external press releases.Compile and maintain program activity and operational reports.Support OKR (Objectives and Key Results) tracking and summarise performance data.Monitor project budgets, track expenses, and generate financial reports.Policy Advocacy and Institutional Engagement (30%)Assist in advancing plant-based dietary policies and sustainable food initiatives.Support the development of partnerships with institutions, encouraging plant-based meal adoption.Assist in organising campaigns, events, and workshops to promote sustainable eatingQualificationsRequired:At least 1-2 years of professional experience in a relevant role (business administration, business operations, Bachelor’s degree in sustainability, business administration, communications, or a related field.Strong organisational skills with excellent attention to detail.Experience with performance tracking, reporting, and budgeting tools.Excellent written and verbal communication skills in English.Proficient written skills in Malay.Passion for plant-based advocacy and sustainability.Ability to thrive in a dynamic, mission-driven environment.Preferred:Prior experience in advocacy, NGOs, SDGs, ESG or food sustainability initiatives.Familiarity with OKR frameworks and financial monitoring systems.Benefits of working with usImpact: Your work will directly contribute to shifting Malaysia’s food system towards a more sustainable future.Growth: We support professional development and encourage internal career progression.Flexibility: Hybrid remote working options (mainly working remote, monthly in-person meetings required) and a results-driven environment.Community: Join a passionate, supportive team working toward a more sustainable, compassionate world.When?Application deadline: open until filledStart date: as soon as possibleFurther informationOur Application ProcedureYour application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process may include:A general online assessment (UCAT, EPP)An online interview with the People & Culture teamAn online interview with the MY DirectorOptional: Job-specific online trial assignmentsAbout usProVeg International is a food awareness organisation working to transform the global food system by replacing 50% of animal products globally with plant-based and cultivated foods by 2040.ProVeg engages with all relevant stakeholders to create a food system where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet.ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies. ProVeg creates global impact, with offices in 14 countries across five continents and more than 220 employees. Diversity StatementProVeg is committed to equal opportunity in employment for all, regardless of migration history and nationality, religion, skin colour, gender, age, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People from the Global Majority, women, people with disabilities, members of LGBTQIA+ communities, older adults, neurodivergent people, refugees, and people living with HIV are explicitly encouraged to apply.In 2020, ProVeg signed the Diversity Charter, a self-commitment and association dedicated to promoting a prejudice-free work environment.In 2022, ProVeg achieved a score of 88.1% on the PRIDE Index, the LGBTIQ+ Diversity Performance Index, which is over 20 percentage points higher than the overall average of 67.9%.Data Protection Information for Applicants :More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English.